Title
a. Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute amendment No. 1 to the agreement with Prevent Life Safety Services, Inc. for preventative maintenance and repairs, inspections, and related Life Safety Code (LSC) services at NMC to maintain compliance with the National Fire Protection Association LSC requirements, extending the agreement an additional two (2) year period (March 1, 2018 through February 28, 2020) for a revised full agreement term of March 1, 2015 through February 28, 2020, and adding $117,044 for a revised total agreement amount not to exceed $213,044.
b. Authorize the Deputy Purchasing Agent for NMC or his designee to execute up to three (3) future amendments to the agreement which do not significantly alter the scope of work and do not cause an increase of more than ten percent (10%) ($9,600) of the original cost of the agreement per each amendment.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors:
a. Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute amendment No. 1 to the agreement with Prevent Life Safety Services, Inc. for preventative maintenance and repairs, inspections, and related Life Safety Code (LSC) services at NMC to maintain compliance with the National Fire Protection Association LSC requirements, extending the agreement an additional two (2) year period (March 1, 2018 through February 28, 2020) for a revised full agreement term of March 1, 2015 through February 28, 2020, and adding $117,044 for a revised total agreement amount not to exceed $213,044.
b. Authorize the Deputy Purchasing Agent for NMC or his designee to execute up to three (3) future amendments to the agreement which do not significantly alter the scope of work and do not cause an increase of more than ten percent (10%) ($9,600) of the original cost of the agreement per each amendment.
SUMMARY/DISCUSSION:
Prevent Life Safety Services, Inc. is a fire and life safety company that Natividad Medical Center (NMC) has used since 2008 for maintaining compliance with the National Fire Protection Association (NFPA) 101 Life Safety Code (LSC) requirements and NFPA 80 to minimize the effects of fire and related hazards. Prevent provides NMC with the broadest list of life safety services through professional, experienced field technicians to ensure compliance with the required codes. NFPA 101, also known as LSC, has been adopted by the Centers for Medicare and Medicaid Services (CMS) and used as part of a comprehensive program to protect people based on building construction, occupancy features, and protection that minimize the effects of fire and related hazards including smoke, heat, and toxic gases created during a fire. NFPA 80 addresses general requirements and provisions for installation and maintenance of fire doors used to protect openings in walls, floors, and ceilings against the spread of fire and smoke within, into, or out of buildings.
NFPA requires that all fire dampers, smoke dampers and combination fire/smoke dampers, be inspected within one year of installation to ensure that the dampers will close properly in the case of a fire to prevent the spread of smoke and/or fire throughout the facility. After the first inspection, hospitals are required to have fire and smoke damper inspections completed every 6 years. NMC is due for the required 6 year fire damper inspection before the end of this fiscal year.
Approval of the recommended action will allow Prevent Life Safety Services, Inc. to complete the required 6 year fire damper inspection and continue providing NMC fire and life safety services to maintain compliance with CMS and NFPA.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approved this amendment No. 1 as to legal form and risk provisions, and the Auditor-Controller has reviewed and approved as to payment provisions. This amendment No. 1 has also been reviewed and approved by NMC’s Finance Committee on February 23, 2017 and by its Board of Trustees on March 3, 2017.
FINANCING:
The cost for this amendment No. 1 is $117,044, of which $28,044 is included in the Adopted Budget for Fiscal Year 2016-17 and $89,000 is included in the FY17-18 Recommended Budget. Amounts for remaining years of the agreement will be included in those budgets as appropriate. There is no impact to the General Fund.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
__ Economic Development
__ Administration
__ Health and Human Services
__ Infrastructure
X Public Safety
The services rendered in this agreement creates a safe environment for patients, visitors, and staff at NMC. This also ensures that NMC maintains itself as a first rate medical facility in accordance with the regulatory requirements of an acute care hospital which in turn, allows NMC to continue providing reliable and quality medical care in the County of Monterey.
Prepared by: Jeffrey Cleek, Director of Engineering & Safety, 783-2614
Approved by: Gary R. Gray, DO, Chief Executive Officer, 783-2504
Attachments:
Prevent Life Safety Services Inc Amendment 1
Prevent Life Safety Services Inc Agreement
Prevent Life Safety Services Inc Spend Sheet
Attachments on file with the Clerk of the Board