Title
Support adding the 1200 Aguajito Rd Seismic Assessment, Project No. 8584, to the approved FY 2017-18 Fund 401 - Facilities Maintenance Project list in the amount of $125,000 and reducing the Project Improvements To Be Determined (TBD) line item by $125,000.
Report
RECOMMENDATION:
It is recommended that the Capital Improvement Committee support adding the 1200 Aguajito Rd Seismic Assessment, Project No. 8584, to the approved FY 2017-18 Fund 401 - Facilities Maintenance Project list in the amount of $125,000 and reducing the Project Improvements To Be Determined (TBD) line item by $125,000.
SUMMARY/DISCUSSION:
A comprehensive study of court facilities commissioned by the Judicial Council of California (JCC), entitled Seismic Risk Rating of California Superior Court Buildings, dated March 2017, rated all of its sites. A finding in that study categorizes the four-story Monterey Courthouse structure as Very High Risk (VHR). A rating of VHR prioritizes these facilities among all others for mitigation and contingency planning. The facility at 1200 Aguajito will not be assessed further by the JCC, since the facility remains in County ownership.
In an effort to determine seismic stability and better understand the potential costs for retrofit, the County proposes to commission a more detailed assessment with cost estimating and prioritization of retrofits. The County’s assessment will evaluate all the major structures at the Monterey Courthouse facility, identified as Monterey Courthouse, Monterey Courthouse Annex and the detached Parking Structure, totaling approximately 116,000 square feet.
The approved FY 2017-18 Fund 401 - Facilities Maintenance Project list includes a line item for Project Improvement To Be Determined (TBD) in the amount of $1,575,096. Staff is requesting to utilize $125,000 of the Project Improvement TBD appropriations for 1200 Aguajito Rd Seismic Assessment, Project No. 8584 to complete the assessment, which will reduce the Project Improvement TBD allocation to $1,450,096. If approved, the Resource Management Agency (RMA) will initiate the seismic assessment of the Monterey Courthouse Facility. Completion of the assessment is anticipated to be two months from authorization to proceed.
OTHER AGENCY INVOLVEMENT:
The recommended action will be presented to the Board of Supervisors on September 19, 2017.
FINANCING:
The FY 2017-18 adopted budget includes sufficient appropriations in the Facilities Maintenance Projects Fund 401, Appropriation Unit RMA004 to support the $125,000 cost to complete the seismic assessment of all the major structures at the Monterey Courthouse facility. Although Aguajito Rd Seismic Assessment Project was not included in the approved project list, the list did include $1,575,096 for Project Improvements TBD, which staff is recommending to utilize for the project. If approved, the $125,000 would be allocated to the seismic assessment project and the Project Improvement TBD budget would be reduced by $125,000 to $1,450,096. County will seek cost sharing with the JCC pursuant to the provisions of the Joint Occupancy Agreement for the Monterey Courthouse, 1200 Aguajito Road, Monterey, California.
Prepared by: Dave Pratt, Project Manager II (831)796-6091
Approved by: Donald D. Searle, RMA Acting Chief of Public Works & Facilities
Approved by: Carl P. Holm, AICP, RMA Director
Attachments:
Attachment A - Project Budget
Attachment B - Location Map