Title
a. Support approving an increase in appropriations in the amount of $89,085 in the FY 2017-18 Adopted Budget for County Service Area 51 High Meadows, Fund 078-3000-8198-RMA074, where the financing source is Unassigned Fund Balance to fund road repairs on Outlook Drive (4/5th vote required);
b. Support authorizing the Auditor-Controller to amend the budget for County Service Area 51 High Meadows, Fund 078-3000-8198-RMA074, for FY 2017-18 by increasing appropriations in the amount of $89,085 where RMA Fund 078 Unassigned Fund Balance is the financing source to balance the appropriation increase (4/5th vote required).
Report
RECOMMENDATION:
It is recommended that the Budget Committee:
a. Support approving an increase in appropriations in the amount of $89,085 in the FY 2017-18 Adopted Budget for County Service Area 51 High Meadows, Fund 078-3000-8198-RMA074, where the financing source is Unassigned Fund Balance to fund road repairs on Outlook Drive (4/5th vote required);
b. Support authorizing the Auditor-Controller to amend the budget for County Service Area 51 High Meadows, Fund 078-3000-8198-RMA074, for FY 2017-18 by increasing appropriations in the amount of $89,085 where RMA Fund 078 Unassigned Fund Balance is the financing source to balance the appropriation increase (4/5th vote required).
SUMMARY/DISCUSSION:
County Service Area (CSA) 51 High Meadows is located off of California State Route 1, in a native Monterey pine forest situated between Jacks Peak and the City of Carmel-by-the-Sea. CSA 51 has many Monterey pine trees near the roadway and over time the tree roots have created bumps and buckling of the asphalt surface. Outlook Drive has a number of areas where the tree roots have damaged the road to the point that those areas now represent a safety hazard and must be repaired.
Monterey County Public Works, Special Districts and the Fifth District Supervisor’s office have received complaints about the condition of the road from residents that live in CSA 51 High Meadows and the local homeowners association. At the time of FY 17-18 budget creation, the cost for the Outlook Drive road project was unknown and not added to the annual budget. In June of 2017, a job order contracting (JOC) project was initiated with the Gordian Group and Granite Construction with construction costs totaling $89,085.
The requested appropriation of $89,085 would fund the road repairs on Outlook Drive. There are sufficient funds available to cover the cost of this action.
OTHER AGENCY INVOLVEMENT:
None.
FINANCING:
The recommended action will increase the FY 2017-18 adopted budget appropriations in Fund 078, Appropriations Unit RMA074 by $89,085, financed by Fund 078 Unassigned Fund Balance (4/5th vote required).
The FY 2017-18 beginning fund balance for the CSA 51 High Meadows, 078, is an estimated $164,926. The recommended action will reduce fund balance by $89,085, leaving a balance of $75,841. The fund balance at the end of the FY 2017-18 fiscal year is estimated to be $62,717. The project is expected to be completed by October 2017.
Prepared by: Bryan Flores, RMA Special Districts Management Analyst I (831) 796-6425
Reviewed by: Shawne Ellerbee, RMA Deputy Director of Administrative Services
Approved by: Carl P. Holm, AICP, RMA Director
Attachments:
Attachment A - CSA 51 High Meadows Outlook Drive Project Budget
Attachment B - CSA 51 High Meadows FY 2017-18 Budget
Attachment C - CSA 51 High Meadows Location Map