Title
Receive a Quarterly Budget and Schedule Status Report on the East-West Wing Renovation, Project 8864 (Project), for period ending June 30, 2017.
Report
RECOMMENDATION:
It is recommended that the Budget Committee receive a Quarterly Budget and Schedule Status Report on the East-West Wing Renovation, Project 8864 (Project), for period ending June 30, 2017.
SUMMARY/DISCUSSION:
Key schedule components and budget status are summarized below.
Budget and Schedule: The overall Project is on budget and schedule.
Selective Demolition - Phase I: Interior removal of building systems and partitions is complete.
Window and Door Replacement - Phase I: Installation of eighty percent of the windows was completed. The remaining windows and doors are part of the Phase II, Tenant Improvements Project.
Design - Phase II Tenant Improvement: Drawings for Phase II Tenant Improvement Project and all permitting requirements are complete.
CEQA and SEIR: The CEQA and SEIR process is complete. Mitigation Monitoring Program Reporting is underway.
Milestones: November will mark the midway point of the construction process.
Construction: Avila Construction received the contract award and construction began May 2017. Site fencing was erected and encroachment permits included the re-routing of traffic along Alisal and Church Streets. With the site secure the following began: demolition and abatement of the roofing materials; mechanical equipment ordered; interior walls x-rayed for existing steel placement; remaining courtyard vegetation removed; grading and base rock installed; demolition of interior concrete wall openings; layout of new walls; elevator submittal package reviewed and adjustments made; steel shop fabrications started, and the review of all technical submittal packages.
OTHER AGENCY INVOLVEMENT:
RMA-Public Works coordinated with the County Administrative Office and all selected agency tenants who will reside in the East-West Wing Building to develop the Project Plans and Specifications.
FINANCING:
The project is financed by Certificates of Participation (COPs) in the amount of $52,000,000 issued for the specific purpose of completing both the Schilling Place and East/West Wing renovation projects. Specifically, the East/West Renovation Project is funded by a COP allocation of $36,000,000 and County funds in the amount of $2,930,844 for a total project cost of $38,930,844. Total expenditures through the end of this quarter are $10,480,256. Funding for this project is contained in Fund 404 - Facilities Master Plan Projects.
Prepared by: Judy Jeska, Project Manager III
Approved by: Dewayne Woods, Assistant County Administrative Officer
Attachments: Project Milestone Schedule; Project Budget