Title
a. Approve and Authorize the Contracts/Purchasing Officer or the Contracts/Purchasing Supervisor to execute a Professional Services Agreement containing non-standard language provisions, retroactive to July 1, 2017, by and between County of Monterey and NEC Corporation of America for hardware and software maintenance on fingerprint scanning equipment installed at the Salinas Police Department at a cost of $7,500.00 per year for two (2) years at a total cost of $15,000.00; and
b. Authorize the Contracts/Purchasing Officer or the Contracts/Purchasing Supervisor to approve up to three (3) future amendments to the Agreement where the amendment does not significantly change the scope of work, and all amendments together do not add more than ten (10) percent ($1500.00) for a total contract value of $16,500.00
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and Authorize the Contracts/Purchasing Officer or the Contracts/Purchasing Supervisor to execute a Professional Services Agreement containing non-standard language provisions, retroactive to July 1, 2017, by and between County of Monterey and NEC Corporation of America for hardware and software maintenance on fingerprint scanning equipment installed at the Salinas Police Department at a cost of $7,500.00 per year for two (2) years at a total cost of $15,000.00; and
b. Authorize the Contracts/Purchasing Officer or the Contracts/Purchasing Supervisor to approve up to three (3) future amendments to the Agreement where the amendment does not significantly change the scope of work, and all amendments together do not add more than ten (10) percent ($1500.00) for a total contract value of $16,500.00
SUMMARY:
The Monterey County Sheriff’s Office seeks approval of a software and hardware agreement containing non-standard language provisions with NEC Corporation of America for continued hardware and software support for a flatbed scanner and associated components, located at the Salinas Police Department.
In 1990, pursuant to the provisions of Government Code Section 76273, the County established a County Automated Fingerprint Identification Fund to provide for the costs, operation and maintenance of the CAL-ID/Remote Access Network (RAN) Automated Fingerprint Identification System. Enabling language for the system is also contained in Penal Code Section 11112.1.
The funds for the system are largely derived from a fee of one ($1.00) or two ($2.00) collected by the Department of Motor Vehicles for every vehicle registered in Monterey County, as authorized by Vehicle Code Section 9250.19 and any assessments levied by the courts. All monies are held in the County Treasury until disbursed. MCSO serves as the lead agency for the funding.
This pool of funds, collectively referred to as CAL-ID/RAN funds, provides fingerprinting equipment and equipment software and hardware support to most County law enforcement agencies. Fund distribution is governed by the CAL-ID/Ran board, comprised of one (1) County Board of Supervisors member, the Sheriff, the District Attorney, and police chiefs and mayors representing the external member agencies.
This contract covers a flatbed scanning unit that takes paper fingerprint cards, or other flat fingerprint media and transfers the prints into electronic images for transmission to other agencies.
OTHER AGENCY INVOLVEMENT:
County Counsel and the Auditor/Controller have reviewed this document and approved as to legal and fiscal provisions, respectively. Risk Management is unable to sign the contract as it limits NEC Corporation of America’s liability to amount paid to them on the contract, like most County Information Technology contracts. MCSO respectfully requests approval of the contract as the system is necessary for daily business operations at the Salinas Police Department.
FINANCING:
Costs of this contract were anticipated and are included in the FY 2017-18 adopted budget. All funding for the contract comes from CAL-ID/RAN funds and the costs of this contract were included for approval in the CAL-ID/RAN approved expenditures. There will be no General Fund Contribution increase resulting from this board action.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This contract meets the Board’s strategic initiatives by increasing coordination with other police and law enforcement agencies. MCSO serves as lead agency for this grant funded contract.
Mark a check to the related Board of Supervisors Strategic Initiatives
____ Economic Development
____ Administration
____ Health & Human Services
____ Infrastructure
_X_ Public Safety
Prepared by: Nina Ryan, Management Analyst II, Extension #3708
Approved by: Steve Bernal, Sheriff/Coroner, Extension #3856
Attachment: NEC Contract for Software, Hardware support for Flatbed scanning equipment utilized at the Salinas Police Department