Title
a. Approve and authorize the Director of the Department of Social Services to negotiate and execute an agreement with Community Homeless Solutions for $345,957 to operate the Winter Warming Shelter for the period of December 1, 2017 to May 31, 2018;
b. Authorize the Director of the Department of Social Services to sign up to three (3) future amendments to this Agreement where the total amendments do not exceed ten percent (10%) of the original contract amount and do not significantly alter the scope of work; and
c. Approve and authorize the Auditor-Controller to increase appropriations in the adopted FY 17/18 Community Programs Budget 001-5010-SOC004-8258 in the amount $447,645 using funds from one of the options discussed in the Financing Section of this Board Report (4/5ths vote required).
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Director of the Department of Social Services to negotiate and execute an agreement with Community Homeless Solutions for $345,957 to operate the Winter Warming Shelter for the period of December 1, 2017 to May 31, 2018;
b. Authorize the Director of the Department of Social Services to sign up to three (3) future amendments to this Agreement where the total amendments do not exceed ten percent (10%) of the original contract amount and do not significantly alter the scope of work; and
c. Approve and authorize the Auditor-Controller to increase appropriations in the adopted FY 17/18 Community Programs Budget 001-5010-SOC004-8258 in the amount $447,645 using funds from one of the options discussed in the Financing Section of this Board Report (4/5ths vote required).
SUMMARY/DISCUSSION:
Homelessness is a serious and ongoing problem in the County of Monterey and requires immediate action by the Board of Supervisors for the preservation of the public peace, health, and safety. During the inclement weather season, persons experiencing homelessness are at high risk for hypothermia and other chronic illnesses.
On September 19, 2017, your Board directed County staff to work collaboratively with the City of Salinas to implement a temporary Winter Warming Shelter at 111 W. Alisal Street, Salinas and to partner with the City of Salinas to begin developing a permanent year-round shelter at 1220 Natividad Road in Salinas, California.
Under the agreed upon terms contained in a separate MOU approved by your Board on September 26, 2017, the County of Monterey and the City of Salinas have agreed to share the costs of site preparation and shelter operations for the temporary warming shelter. The total cost of this project is anticipated to be $600,000. The County’s share will $345,957, which includes startup costs, and the City’s share will be up to $254,043. Additionally, the Resource Management Agency estimates it will cost $101,688 to prepare the modular buildings at 111 W. Alisal Street to serve as a Winter Warming Shelter.
If approved by your Board, the Department of Social Services will enter into an agreement with Community Homeless Solutions for $345,957 to operate the temporary warming shelter, including providing dinner nightly, and the City of Salinas will enter into a separate agreement with Community Homeless Solutions to fund their portion of the shelter operations directly. The temporary warming shelter will operate from December 1, 2017 to May 31, 2018 from 4:00pm to 8:00am to provide inclement weather relief for those experiencing homelessness.
OTHER AGENCY INVOLVEMENT:
County Counsel has approved the agreement as to form. The Auditor-Controller and Purchasing have reviewed and approved this agreement.
FINANCING:
The recommended action will result in a total financial commitment of $447,645 in the current year. On October 10, 2017, the Board of Supervisors received the First Quarterly Budget Update from the County Administrative Budget Office that disclosed over $13 million in unfunded issues that have emerged since the adoption of the FY 2017-18 Budget. The County Administrative Budget Office proposed using transient occupancy tax (TOT) revenues in excess of the required road fund maintenance of effort to finance various community needs. The Board requested follow up reports come back to discuss the impacts to the road fund under the TOT proposal and any other possible alternative funding solutions. Options to fund the $447,645 appropriation required to implement recommended actions in FY 17/18 include:
• Option 1 - Use $162,500 from savings in the County Contributions-Other Budget 001-CAO013-1050-8029 that come from reduced financing needs for the Monterey Bay Community Power Project and fund the remaining difference of $285,145 from one of the other three (3) options below.
• Option 2 - Use of $447,645 from Transient Occupancy Taxes currently allocated to the Road Fund above the required maintenance of effort as proposed by the County Administrative Office during the October 10,2017 Quarterly Budget Update by reducing the operating transfers out from the General Fund (001-CAO017-1050-8038).
• Option 3 - Use of $447,645 unrecognized Cannabis Revenues.
• Option 4 - By reducing appropriations by $447,500 in Social Services Budget 001-5010-SOC005-8282 for child abuse prevention contracts. These services offer cost effective support to families in overcoming challenges and concerns that could otherwise result in foster care placement for children.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This agreement correlates to the Public Safety, Health & Human Services, and Administration Strategic Initiatives adopted by the Board of Supervisors by providing a winter warming shelter during the inclement weather months when the risk of hypothermia and other chronic illnesses brought on by exposure are greatest for individuals experiencing homelessness. This action also allows the County to work collaboratively with the City of Salinas to fund the operations of the shelter.
Mark a check to the related Board of Supervisors Strategic Initiatives
__ Economic Development
X Administration
X Health & Human Services
__Infrastructure
X Public Safety
Prepared by: Margarita Zarraga, x8492
Approved by: Elliott Robinson, Director Social Services, x4430
Attachments:
MOU with City of Salinas
Proposed Agreement is on file with the Clerk of the Board