Title
Receive a Quarterly Budget and Schedule Status Report on the Jail Housing Addition, Project 8819 (Project), for period ending September 30, 2017.
Report
RECOMMENDATION:
It is recommended that the Budget Committee receive a Quarterly Budget and Schedule Status Report on the Jail Housing Addition, Project 8819 (Project), for period ending September 30, 2017.
SUMMARY/DISCUSSION:
Key schedule components and budget status are summarized below.
On June 6, 2017, the Board of Supervisors approved the award of the Jail Housing Addition, Project 8819, Bid Package No. 10568 to the lowest responsible and responsive bidder, S.J. Amoroso Construction Co., Inc., Redwood Shores, California in the amount of $66,277,000.
On July 21, 2017, State Public Works Board has approved the AB-900 grant ($80,000,000) and issued official State approval to award contract.
Budget and Schedule: The overall Project is on schedule and within budget. Bids were opened on May 5, 2017. The lowest bid received was $66,277,000. Official Notice-to-Proceed to S.J. Amoroso Construction Co., Inc. was issued August 1, 2017. Construction Completion is scheduled for August 1, 2019.
Design: Architect Lionakis, Inc. continues to support the construction phase attending weekly construction coordination meetings, reviewing submittals and answering RFI’s (request for information) to enabling the construction activities to proceed on schedule.
State Milestones: State and Contract Award from the Public Works Board (SPWB), Pooled Money Investment Board (PMIB), and the Department of Finance (DOF) approval process have been completed. The next milestone is Construction Completion on August 1, 2019.
CEQA Process: The CEQA process is complete.
Real Estate Due Diligence: Real Estate Due Diligence component is complete.
OTHER AGENCY INVOLVEMENT:
RMA-PW and the Office of the Sheriff continue to work jointly with Board of State and Community Corrections (BSCC) to meet all State requirements to maintain the conditional award by helping the project move forward during construction.
FINANCING:
Total Project cost is $88,900,000, of which $8,900,000 was approved by the Board of Supervisors as the County’s match. Total expenditures through the end of this quarter are $7,756,042. The remaining balance of the County’s match is $1,143,958. See Attachment A, Budget vs. Expenditure table.
The Board of Supervisors should expect an early project change order to provide a pathway for visitation during construction. The pathway was requested by the Board has been issued to the contractor as change order. The cost of this pathway will be within the project’s existing budgeted construction contingency.
Prepared by: Donald D. Searle, Deputy Director Public Works and Facilities (831) 755-5061
Approved by: Carl P. Holm, AICP, RMA Director
Attachments:
Attachment A - Budget vs. Expenditures Table
Attachment B - Project Milestone Schedule
Attachment C - Project Budget
Attachment D - September Monthly Construction Report
cc: Manuel Gonzalez, Assistant CAO; Stephen T. Bernal, Sheriff