Title
Receive and accept the fourth quarter financial report for the Information Technology Department (ITD) for FY 2016-17.
Report
RECOMMENDATION:
It is recommended that the Budget Committee:
Receive and accept the fourth quarter financial report for the Information Technology Department (ITD) for FY 2016-17.
SUMMARY:
This report is ITD's bi-annual report as of the fourth quarter of FY 2016-17.
DISCUSSION:
The attached report (Exhibit A) is an overview of the FY 2016-17 Information Technology Department's (ITDs) final budget, actual year to date totals, and the variance between.
Actual expenditures of $22,987,101 against a budget of $24,584,919 reflect an overall expenditure savings of $1,597,818. Actual cost plan allocation of $168,871 against a budgeted credit allocation resulted in an overrun of $996,853 and actual contra income totaling $22,420,871 against a budget of $23,022,873, resulted in a shortfall of $602,002. The combined cost plan and contra shortfall totaled $1,598,855 which offset the overall expenditure savings by $1. External revenue earned of $1,233,864 exceeded the budget of $770,342 by $463,522. Net General Fund contribution reflects a surplus of $462,486.
ITD expenditures are comprised of both operational and Capital Improvement Project (CIP) costs. Operational expenditures of $19,151,424 against the budget of $20,738,388 reflect an overall savings of $1,586,964. This savings was mainly due to the salary and benefit savings from unplanned staff vacancies totaling $1,749,061 offset by over expenditure of service and supplies of $161,059. The Department underspent its CIP budget by $10,854. Total expenditures reflect an overall savings of $1,597,818.
Beginning in FY 2016-17, the County cost plan allocation was reflected as part of the budget. The initial budgeted plan called for ITD to receive a credit, but the published County Wide Cost Allocation ended up being a charge, resulting in an added expenditure to ITD in the amount ...
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