Title
Adopt a Resolution to:
Authorize the Auditor-Controller to amend the FY 2017-18 Adopted Budget to increase appropriations and revenues by $289,324 for the County Clerk/Recorder (001-1180-ACR002-8004), funded by the recognition of restricted revenues in the amount of $289,324 from the County Clerk/Recorders’ Modernization Account of the Restricted Revenue Fund (020-2751). (4/5th vote required)
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
Adopt a Resolution to:
Authorize the Auditor-Controller to amend the FY 2017-18 Adopted Budget to increase appropriations and revenues by $289,324 for the County Clerk/Recorder (001-1180-ACR002-8004), funded by the recognition of restricted revenues in the amount of $289,324 from the County Clerk/Recorders’ Modernization Account of the Restricted Revenue Fund (020-2751). (4/5th vote required)
SUMMARY/DISCUSSION:
On December 13, 2016, the Board authorized the CCR to enter into an Agreement with Tyler Technologies, Inc. (Tyler) for Tyler’s Eagle Clerk/Recorder Computer Software System and implementation of services to replace the Office’s current internal Symphony/AS400 recording, filing, cashiering, reconciliation, and reporting system. The project has an estimated completion date of December 20, 2017; as of November 6, 2017, the system went ‘live’ and is now in the ‘shakedown’ compliance period. As of June 30, 2017, $390,602 was paid to Tyler for implementation and services. The Agreement authorized up to $679,926 to complete the project but, since the work spanned two County Budget periods, only part of the funds was transferred from the related Restricted Revenue Fund to be available for payment of services at the inception to ensure that funds used would be transferred only during the fiscal year in which they were used. At this time, the CCR is requesting to amend their adopted FY 2017-18 Budget (1180-ACR002-8004) to transfer the remainder of necessary funds from the Restricted Revenue Fund to pay Tyler for the completion of services and to finalize this project.
The CCR has an estimated $289,324 to pay Tyler for implementation and maintenance services; therefore, the CCR requests that the Board of Supervisors approve this action.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approves this report as to form only. The Budget Committee reviewed and supported this recommendation on November 27, 2017.
FINANCING:
Government Code section 27361(c) provides that a specified portion of recording fees, retained in Restricted Revenue Fund 020-2751 be available solely to “support, maintain, improve, and provide for the full operation for modernized creation, retention, and retrieval of information in each county’s system of recorded documents.” Sufficient funds are available in Modernization Account (Restricted Revenue Fund 020-2751) to fully cover the requested increase in appropriations. The transfer would leave a balance of $1,180,863 in the Modernization Account.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This report correlates to the Administration Strategic Initiatives adopted by the Board of Supervisors by allowing the County Clerk/Recorder to continue to provide required services.
___Economic Development
_x_Administration
___Health & Human Services
___Infrastructure
___Public Safety
Prepared by: Corina Morgan, Finance Manager, x5821
Authorized by:
_____________________
Stephen L. Vagnini
Assessor-County Clerk/Recorder, x5803
Attachments:
Payment Schedule
Proposed Resolution