Title
Receive a report from the Emergency Communications Department on the repayment of General Fund contributions by 911 User agencies and NGEN General Fund expenditures.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors' Budget Committee:
Receive a report from the Emergency Communications Department on the repayment of General Fund contributions by 911 User agencies and NGEN General Fund expenditures.
SUMMARY/ DISCUSSION:
A. 911 User Agency Billing
In FY 14/15 User Agencies of emergency communications and dispatch services, including County Departments, were underbilled for operational costs at the close of the fiscal year in the amount of $1,477,176. The underbilling occurred because capital expenditures made in that fiscal year were not captured as part of the services and supplies that are billed out to the Agencies. The following year, in FY 15/16 agencies were overbilled for operational costs in the amount of $99,751. Agency billings were further adjusted upward in the amount of $850,981.00 due to a misapplication of grant funds received from one of the User Agencies. The over and under billings described resulted in a net under billing. The total amount to be re-billed to all Users for the erroneous billing in both fiscal years was $1,377,426. Of this amount, the amount owed by outside User Agencies was $851,718 and the County Department User portion was $525,708.
After reporting these errors to User Agencies, it was agreed that User Agencies would pay their outstanding amounts no later than the close of FY 17/18 for Dispatch Billing services. User Agencies were also given the opportunity to pay the rebilled amounts they owed at the close of FY 16/17, at their option.
The Emergency Communications Department received payment from some User Agencies at the close of FY16/17, in the amount of $192,035. At the close of FY 17/18, Emergency Communications Department will receive the remaining amount, $659,681, from User Agencies and ...
Click here for full text