Title
Authorize the Auditor-Controller to make an operating transfer out of $120,241.00 for the FY 2017-18 from Library, Fund 003, Appropriation Unit LIB 001 to Fund 401, Appropriation Unit RMA 004, the Public Works San Lucas Project account 8548, in order to complete the financing of the San Lucas Branch Library Project, where Library has sufficient appropriations available in the adopted budget, FY 2017-18, to cover the transfer (4/5th vote required). (BOARD REPORT ATTACHED VIA SUPPLEMENTAL)
Report
SUMMARY/RECOMMENDATION:
Authorize the Auditor-Controller to make an operating transfer out of $120,241.00 for the FY 2017-18 from Library, Fund 003, Appropriation Unit LIB 001 to Fund 401, Appropriation Unit RMA 004, the Public Works San Lucas Project account 8548, in order to complete the financing of the San Lucas Branch Library Project, where Library has sufficient appropriations available in the adopted budget, FY 2017-18, to cover the transfer (4/5th vote required).
DISCUSSION:
The San Lucas Branch Library Project is a large project undertaken by the Monterey County Free Libraries and the Resource Management Agency. The scope of the project includes the purchase of the existing .26 acre Library site, the removal of existing buildings, the construction of a new 1200 square foot building with a solar photovoltaic system, construction of two outdoor trellis patio covers for outdoor programming, the design and implementation of Leadership in Energy and Environmental Design (LEED) upgrades to obtain LEED Silver certification, and the purchase of furniture, computers, supplies, and library materials to serve the community. Additionally, the project included necessary soil remediation, identified through a Phase II environmental site assessment (ESA).
The San Lucas Library is now fully constructed and operational. The Libraries was unable to transfer the final remaining balance to Public Works due to the Library Budget’s financial shortage last fiscal year.
The total funding amount for this project is $1,568,878.00, as more fully explained in the attached project budget. In addition to government moneys, over the years, Monterey County Free Libraries received significant donations and grants from private donors, nonprofits, and governmental entities contributing to the financing of the San Lucas Library Project. The recommended action - the transfer in the amount of $120,241.00 from the Library Fund to the Public Works San Lucas Project account - completes the financing needed for the project.
OTHER AGENCY INVOLVEMENT:
The proposed action has been collaborated on and reviewed by the Resource Management Agency - Public Works/Facilities Division. The Auditor-Controller’s Office approved this Board Report as to fiscal terms. County Counsel reviewed this report.
FINANCING:
The sources of financing for the San Lucas Library project, as outlined in the exhibit to this report, are the Library Fund balance, Foundation for Monterey County Free Libraries, private donations and grants.
The total amount of financing for this project is $1,568,878.00, which will now be secured in the San Lucas Library Public Works account 8548, following the completion of the recommended action.
Funds have been included in the current FY 2017-18 Library Budget and appropriations modified accordingly.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
The funding for the San Lucas Library will facilitate Monterey County Free Libraries’ mission to serve the community and continue to inspire, inform and provide opportunities for individual and community enhancement.
__Economic Development
__Administration
_x_Health & Human Services
__Infrastructure
__Public Safety
Prepared by:
Jacqueline C. Bleisch
Administrative Services Assistant
(831) 883-7569
Approved by:
Jayanti G. Addleman
Library Director
(831)883-7566
Attachments:
Exhibit-Project Budget Summary - Public Works Report, San Lucas Branch Library