Title
a. Receive an ERP Status Report; and,
b. Approve a retroactive Change Request for CGI services in the amount of $409,325.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Receive an ERP Status Report; and,
b. Approve a retroactive Change Request for CGI services in the amount of $409,325.
SUMMARY:
The Enterprise Resource Planning project (ERP) is in the final stages of completion. The last estimate for go-live of the final phase of the project (HR/Payroll) was the end of February 2018. Due to the new Federal Tax law, the potential State Tax law changes, and other implementation challenges, the project is expected to be postponed an additional month, until the end of March 2018. The cost of the one month extension for CGI services is $121,000. The Auditor-Controller has negotiated the one month delay cost with CGI to $0.00 dollars.
Additionally, the Auditor-Controller is requesting retroactive change request (CR) approval for CenturyLink hardware standup services provided by CGI between July 2016 and November 2016. The cost of the CGI services around the CenturyLink hardware standup is $409,325, however, no additional funding is requested.
The total cost of the ERP implementation is projected to be $18,563,271.
DISCUSSION:
This project began with Statement of Work 11 (SOW 11) approved by the Board on July 28, 2015. SOW 11 was the first step in upgrading the CGI Technologies ERP system. Due to the extensive number of modifications to facilitate past pay practices, new Memoranda of Understanding, as well as ongoing policy and procedural changes at the County, State and Federal levels, the number of modifications customizing the ERP System v3.7 to our County requirements made it imperative that we obtain CGI assistance in preparing to port our customizations successfully into the upgrade to ERP System v3.10.
SOW 11 was intended to define the amount of Monterey County specific modifications to CGI baseline software...
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