Title
Consider approving Amendment No. 4 to the Agreement for Services with Industrial Machine Shop, Inc., in the amount of $150,000 to provide repair, fabrication and machining services of components for facilities and projects owned and managed by MCWRA; and, authorizing the General Manager to execute the agreement.
Report
RECOMMENDATION:
It is recommended that the Monterey County Water Resources Agency Board of Directors:
Approve Amendment No. 4 to the Agreement for Services with Industrial Machine Shop, Inc., in the amount of $150,000 to provide repair, fabrication and machining services of components for facilities and projects owned and managed by MCWRA; and, authorizing the General Manager to execute the agreement.
SUMMARY/DISCUSSION:
Monterey County Water Resources Agency (Agency) owns and operates a variety of facilities, including, but not limited to, 2 dams, 10 pump stations, 14 deep fresh water well pumps and 48 miles of pipeline.
On September 22, 2014, the Agency Board of Directors approved an Agreement for Services (Agreement) with Industrial Machine Shop, Inc. in the amount of $90,000 to provide as needed repair, fabrication and machining services of facility and project components, within acceptable parameters, critical to facilities operated by the Agency; encumbering $30,000 from fund 122 for the purpose of rebuilding an industrial pump.
On June 12, 2015 MCWRA’s Board of Directors approved Amendment No. 1 to the Agreement with Industrial Machine Shop, Inc. in the amount of $60,000, for a not to exceed amount of $150,000. Amendment 1 also encumbered $40,000 from Fund 118 for the purpose of rebuilding an industrial pump.
On December 7, 2015 MCWRA’s Board of Directors approved Amendment No. 2 to the Agreement with Industrial Machine Shop, Inc. in the amount of $50,000, for a not to exceed amount of $200,000.
On January 30, 2017 MCWRA’s Board of Directors approved Amendment No. 3 to the Agreement with Industrial Machine Shop, Inc. in the amount of $150,000, for a not to exceed amount of $350,000.
All services provided are on an as needed basis as Agency engineering and maintenance staff identifies repair and maintenance needs. The process for engaging the contractor services will be substantially as follows:
a. Agency staff identifies specific need for work, identifies the funding source for the appropriate zone of benefit, requests specific services, receives a price quote and work schedule from the contractor; and/or,
b. Agency staff and contractor may consult and determine a work plan and negotiate price and work schedule.
c. The price for each identified job will be agreed to by Agency staff and contractor prior to contractor commencing work, unless in the event of an emergency.
Therefore, it is requested that Amendment No. 4 in the amount of $150,000 for a not-to-exceed amount of $500,000 be approved in order to continue the as needed machining, fabrication and repair services of Agency facilities and project components.
OTHER AGENCY INVOLVEMENT:
N/A
FINANCING:
There are sufficient funds within FY 17/18 budgets for Fund 111, Fund 112, Fund 116, Fund 127, Fund 131, and Fund 134 to cover the increased amount of $150,00 in Amendment No. 4 to the Agreement with Industrial Machine Shop, Inc.
Prepared by: Mark Foxworthy, Associate Water Resources Engineer, (831) 755-4860
Approved by: ________________________________________________
David E. Chardavoyne, General Manager, (831) 755-4860
Attachments:
1. Fund Account Summary
2. Amendment No. 4 Services Agreement
3. Amendment No. 1 Services Agreement
4. Amendment No. 2 Services Agreement
5. Amendment No. 3 Services Agreement
6. Agreement for Services
7. Board Order