Title
a. Approve and authorize the Contracts/Purchasing Officer to execute Amendment No. 1 to Agreement No. A-12792 with Homeland Justice Systems, Inc., in the amount of $28,930, for a total contract amount of $248,290, for additional software development to Probation's Case Management System during Fiscal Year 17-18; and
b. Approve and authorize the Contracts/ Purchasing Officer to sign up to (2) amendments to this agreement where the total amendments do not exceed ten percent (10%) of the original contract price and do not significantly change the scope of work.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Contracts/ Purchasing Officer to execute Amendment No. 1 to Agreement No. A-12792 with Homeland Justice Systems, Inc., in the amount of $28,930, for a total contract amount of $248,290, for additional software development to Probation's Case Management System during Fiscal Year 17-18; and
b. Approve and authorize the Contracts/ Purchasing Officer to sign up to (2) amendments to this agreement where the total amendments do not exceed ten percent (10%) of the original contract price and do not significantly change the scope of work.
SUMMARY:
In 2015, Probation entered into a 3-year agreement with Homeland Justice Systems to provide maintenance and software development services to Probation's Case Management System (CMS), Smart Probation. Smart Probation is the CMS utilized to manage operations for adult and juvenile clients and victim information, manage data exchanges with other systems, and to fulfill increasing data collection and reporting mandates. Amendment No. 1 provides for additional software programming to improve the system's architecture and features.
DISCUSSION:
Probation is a complex system, considered the linchpin of the criminal justice system, and an arm of the Courts. The collection and tracking of client and case-related information is the backbone of all juvenile and adult probati...
Click here for full text