Title
Approve and authorize the Director of the Department of Social Services to sign an agreement with Honeywell International, Inc. for $57,446, retroactive to January 1, 2018 through June 30, 2020, to provide maintenance for the heating, ventilation and air conditioning system at 1281 Broadway Avenue in Seaside, California.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Director of the Department of Social Services to sign an agreement with Honeywell International, Inc. for $57,446, retroactive to January 1, 2018 through June 30, 2020, to provide maintenance for the heating, ventilation and air conditioning system at 1281 Broadway Avenue in Seaside, California.
SUMMARY/DISCUSSION:
This Agreement with Honeywell International Inc. is necessary for the continuance of preventative maintenance and on-call emergency services for the heating, ventilation and air conditioning system (HVAC) at 1281 Broadway, Seaside, CA. The total agreement amount is reflective of yearly preventative maintenance services which consist of labor, replacement of covered equipment, and repair, as needed. The agreement also includes a reserve in the amount of $10,500 for on-call emergency service/labor as needed for the facility.
This Agreement was delayed in being brought for County execution prior to the term start date due to the expectation that the Department of Social Services would be vacating the 1281 Broadway building. The Department has been unable to find a suitable replacement location and will continue to occupy 1281 Broadway establishing the need for continued HVAC preventative maintenance through this Agreement. The next preventative maintenance will be due in March 2018 and no services will be provided till contract is executed.
OTHER AGENCY INVOLVEMENT:
The Auditor-Controller and Purchasing have reviewed and approved this Agreement. County Counsel has approved the Agreement as to form.
FINANCING:
Funding for these services is provided with a combination of Federal, State and County General Fund contributions. Sufficient appropriations and estimated revenues in SOCOO5 are included in the FY 2017-18 Adopted Budget. All future year costs will be included in the budget requests for each of the respective fiscal years.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This agreement correlates to the Administration and Health & Human Services Strategic Initiatives adopted by the Board of Supervisors by providing a safe, efficient, and healthy environment for DSS employees to provide services for our customers.
Check the related Board of Supervisors Strategic Initiatives:
Economic Development
X Administration
X Health & Human Services
Infrastructure
Public Safety
Prepared by: Sylvia Solis, Administrative Services Officer x4483
Approved by: Elliott Robinson, Director of Social Services, x4430
Attachments: Honeywell Agreement
Proposed agreement is on file with Clerk of the Board as an attachment to this Board Report