Title
a. Approve and authorize the Director of the Department of Social Services to sign an agreement with MorphoTrust USA, LLC for $2,385 to provide preventative maintenance for the TouchPrint Live Scan system for the term of May 1, 2018 to April 30, 2019, including nonstandard liability provisions; and
b. Authorize the Director of the Department of Social Services to sign up to three (3) amendments to this Agreement where the total amendments do not exceed 10% ($238) of the original contract amount, and do not significantly change the terms of this Agreement.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Director of the Department of Social Services to sign an agreement with MorphoTrust USA, LLC for $2,385 to provide preventative maintenance for the TouchPrint Live Scan system for the term of May 1, 2018 to April 30, 2019, including nonstandard liability provisions; and
b. Authorize the Director of the Department of Social Services to sign up to three (3) amendments to this Agreement where the total amendments do not exceed 10% ($238) of the original contract amount, and do not significantly change the terms of this Agreement.
SUMMARY/DISCUSSION:
This Agreement provides ongoing maintenance for the MorphoTrust TouchPrint Live Scan product used by the Monterey County Department of Social Services (DSS) to conduct fingerprint imaging for background checks. DSS conducts fingerprint imaging background checks on potential new hires (pre-hire) and potential resource families before a child is placed in their care. The fingerprint images are used to conduct a background check against a Department of Justice (DOJ) criminal database.
The maintenance agreement includes technical support for the MorphoTrust TouchPrint Live Scan Product, TouchCare Support center for problem escalation, and parts and components necessary for the service and maintenance of the system.
DSS has been contracting with MorphoTrust for this service for over six years and recommends that your Board approve this Agreement which includes nonstandard liability provisions.
OTHER AGENCY INVOLVEMENT:
The Auditor-Controller and Purchasing have reviewed and approved this agreement. County Counsel has approved the agreement as to form. Risk Management has reviewed, but cannot approve nonstandard Liability provisions.
FINANCING:
This Agreement is funded by Social Services Federal, State, and Sales Tax realignment funds. Sufficient revenues and appropriations are included in SOC005 in the FY2017-18 Adopted Budget.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This Agreement correlates to the Administration, Public Safety, and Health & Human Services Strategic Initiatives adopted by the Board of Supervisors by allowing the Department to improve the quality of life for Monterey County families by expanding the Department’s ability to protect the youths placed with caregivers and the employees they hire.
Check the related Board of Supervisors Strategic Initiatives:
__Economic Development
X Administration
X Health & Human Services
__Infrastructure
X Public Safety
Prepared by: Michael Borgeson, DISM II, x1559
Approved by: Elliott Robinson, Director of Social Services, x4430
Attachments: MorphoTrust Agreement
Proposed agreement is on file with Clerk of the Board as an attachment to this Board Report