Title
a. Approve and Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to sign an agreement containing non-standard terms with OD Security North American for the purchase of two (2) Soter RS contraband scanners, in the amount of $258,960.00, using AB 109 funds; and
b. Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to sign up to one (1) future amendment to the agreement where the amendment does not significantly change the scope of work, and where the amendment does not increase the contract value more than three percent (3%) or $7,769.00, for a maximum not to exceed amount of $266,729.00.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to sign an agreement containing non-standard terms with OD Security North American for the purchase of two (2) Soter RS contraband scanners, in the amount of $258,960.00, using AB 109 funds; and
b. Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to sign up to one (1) future amendment to the agreement where the amendment does not significantly change the scope of work, and where the amendment does not increase the contract value more than three percent (3%) or $7,769.00, for a maximum not to exceed amount of $266,729.00.
SUMMARY:
The Monterey County Sheriff’s Office (MCSO) Corrections Bureau, has utilized on site scanning for contraband for several years. The current unit is not functioning, and is obsolete.
This contract is for replacement equipment, and the purchase is being funded from a Corrections Safety Equipment line item approved in the Community Corrections Partnership (CCP) AB 109 budget for Fiscal Year 2017-18.
The total price of the contract covers shipping, installation, and training for staff, and this company features an on-line training module for new staff and for refresher training for deputies newly rotated into the areas where the scanners will be. There is a local technician for the equipment and the purchase price includes a five-year warranty on the equipment.
The contract contains non-standard language limiting the company’s liability to the amount paid for the product, which is common in most Information Technology contracts. The Sheriff requests approval of the contract because it is necessary to ensure the safety of inmates and our Corrections team.
Contraband, drugs and weapons, continue to come into and move around the Monterey County Jail facility. The two scanners would help detect contraband at intake thus limiting, if not eliminating, the amount of contraband coming into the facility by new arrestees and at another location within the jail housing area that will be utilized with inmates when they are moving about the facility.
A copy of Agreement is on file with the Clerk of the Board.
OTHER AGENCY INVOLVEMENT:
County Counsel has approved the agreement as to legal form, and the Auditor/Controller has reviewed for fiscal provisions.
FINANCING:
Funding for this contract is included in the FY 2017-18 Sheriff/Coroner’s approved budget. There will be no increase in General Fund Contribution as a result of this Board action.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This contract meets the Board’s strategic initiatives by “Promoting an organization that practices efficient and effective resource management”
Mark a check to the related Board of Supervisors Strategic Initiatives
Economic Development
X Administration
Health & Human Services
Infrastructure
Public Safety
Prepared by: Nina Ryan, Management Analyst II, Extension #3708
Approved by: Steve Bernal, Sheriff/Coroner, Extension #3750
Attachment: OD Security North America Contract for purchase of two (2) Soter RS Scanners