Title
Acting as Chief Elected Official, concur in the Workforce Development Board's delegation of contracting authority to the Executive Director to sign WIOA and non-WIOA funded contracts, subject to a $45,000 cap, prior County Counsel review, and other limitations
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
Acting as Chief Elected Official, concur in the Workforce Development Board's delegation of contracting authority to the Executive Director to sign WIOA and non-WIOA funded contracts, subject to a $45,000 cap, prior County Counsel review and other limitations.
DISCUSSION:
Current Contracting Process
At present, the Executive Director of the Workforce Development Board (the WDB) identifies vendors who provide administrative support of workforce programs. Examples include online job readiness assessment, provision of labor market data, short term (1 or 2 days) leases of premises for job fairs, and utilizing consultants to advise on limited, discrete issues. Many such contracts are for less than $45,000 and often total significantly less.
When the Executive Director reaches agreement with the vendor, he or she recommends approval of the contract to the WDB Executive Committee. The Executive Committee considers whether to recommend that the WDB enter into the contract and, assuming agreement, does so at the next full WDB meeting. Concurrence of the Chief Elected Official of the Monterey County local workforce area is then requested at the next available Board of Supervisors' meeting.
This process takes significant time. The Executive Director will generally bring a contract to the Executive Committee as soon as possible, within a month, after securing a vendor. Because the full WDB meets every other month, a wait of another month or more for the WDB to consider a contract is typical. Thereafter, securing a place on the Board of Supervisor's agenda is subject to preliminary internal approvals from County Counsel, the County B...
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