Title
Receive a Quarterly Budget and Schedule Status Report on the East-West Wing Renovation, Project 8864 (Project), for period ending March 31, 2018.
Report
RECOMMENDATION:
It is recommended that the Budget Committee receive a Quarterly Budget and Schedule Status Report on the East-West Wing Renovation, Project 8864 (Project), for period ending March 31, 2018.
SUMMARY/DISCUSSION:
Key schedule components and budget status are summarized below.
Budget and Schedule: The overall Project is on budget and schedule.
Selective Demolition - Phase I: Interior removal of building systems and partitions was completed in 2016.
Window and Door Replacement - Phase I: Installation of eighty percent of the windows was completed in 2016. The remaining windows and doors which are part of the current renovation phase have been installed.
Design - Phase II Tenant Improvement: Drawings for Phase II Tenant Improvement Project and all permitting requirements are complete.
CEQA and SEIR: The CEQA and SEIR process is complete.
Milestones:
• January/May, final buildout and interior finishes.
• March/May, courtyard is built-out and landscaped.
• April, installation of workstations.
• May, installation of final equipment and fixtures.
• June, punch, final inspections, and training.
• June 30, turnover to County.
• July, delivery of furniture and ITD hook-ups.
• August, all tenants move in.
• August, all modular buildings are removed.
Construction: Construction schedule was reformatted into multiple zones on each floor. This allowed for an understanding of those areas that could be further along in their development to continue without interruption, give visibility to the level of completeness of that zone, and to minimize down time of the trades. The exterior of the building was cleaned and sealed. Some areas, especially the historic sculptural heads, may still show stain marks from years of dirt. But, no further cleaning will be done as they are somewhat fragile and the risk of damage is too great. The Submittal and Requests For Information (RFI) process is showing signs of slowing down now that the finish phase is beginning and most unknown conditions have been discovered. For the age and complexity of the building, the project and the team continue to move towards a positive completion.
OTHER AGENCY INVOLVEMENT:
RMA-Public Works coordinated with the County Administrative Office and all selected agency tenants who will reside in the East-West Wing Building to develop the Project Plans and Specifications.
FINANCING:
The project is financed by Certificates of Participation (COPs) in the amount of $52,000,000 issued for the specific purpose of completing both the Schilling Place and East/West Wing renovation projects. Specifically, the East/West Renovation Project is funded by a COP allocation of $36,000,000 and County funds in the amount of $4,227,670 for a total project cost of $40,227,670. Total expenditures through the end of this quarter are $25,147,807. Funding for this project is contained in Fund 404 - Facilities Master Plan Projects.
Prepared by: Judy Jeska, Project Manager III
Approved by: Dewayne Woods, Assistant County Administrative Officer
Attachments: A - Project Milestone Schedule; and B - Project Budget