Title
a. Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute agreements with Kleinfelder Inc., Moore Twining Associates Inc., and RMA Group pursuant to the Request for Qualifications (RFQ) #9600-76 for construction materials testing and inspection services at NMC, with an agreement term beginning on July 1, 2018 through June 30, 2023, and an aggregate total amount not to exceed $300,000 across all agreements.
b. Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute up to three (3) no-extension amendments, in which the aggregate does not exceed 10% ($30,000) of the original contract amount.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors:
a. Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute agreements with Kleinfelder Inc., Moore Twining Associates Inc., and RMA Group pursuant to the Request for Qualifications (RFQ) #9600-76 for construction materials testing and inspection services at NMC, with an agreement term beginning on July 1, 2018 through June 30, 2023, and an aggregate total amount not to exceed $300,000 across all agreements.
b. Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute up to three (3) no-extension amendments, in which the aggregate does not exceed 10% ($30,000) of the original contract amount.
SUMMARY/DISCUSSION:
NMC issued Request for Qualifications (RFQ) #9600-76 on January 26, 2018 to solicit for one or more new agreements for construction materials testing and inspection services from qualified vendors. On March 2, 2018 NMC received Five (5) Statement of Qualifications (SOQ)/Proposals from qualified firms submitted for consideration. All 5 SOQ/Proposals were evaluated pursuant to the criteria stated in RFQ #9600-76. One vendor was deemed nonresponsive. Of the remaining four vendors, NMC identified the top three qualified vendors as Kleinfelder Inc., Moore Twining Associates Inc., and RMA Group based on the ranking set forth by the NMC selection committee, and in conformance with state laws regarding qualification based selection, these 3 vendors were tentatively awarded agreements.
The master agreement for materials testing and inspection services is a five (5) year agreement that will be utilized by NMC for these services. Inclusion on the master agreement does not guarantee award of any specific dollar amount.
Vendors will provide construction materials testing and inspection services based off the requirements specified in the Request for Qualifications (RFQ) #9600-76.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approved the agreements as to legal form, and the Auditor-Controller has reviewed and approved the agreements as to payment provisions. This request was approved by the NMC Finance Committee on April 26, 2018 and by the NMC Board of Trustees on May 4, 2018.
FINANCING:
NMC estimates that the total aggregate cost for these agreements is $300,000 for the five (5) year period. $60,000 of this amount is included in the Fiscal Year 2018-2019 Recommended Budget. Amounts for remaining years of the agreements will be included in those budgets as appropriate.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
These agreements are for construction materials testing and inspection services. These services will verify that facility infrastructure is in correspondence of the California Building Code - Title 24.
__ Economic Development
__ Administration
__ Health and Human Services
X Infrastructure
__ Public Safety
Prepared by: Brian Griffin, Project Manager, 783-2605
Approved by: Gary R. Gray, DO, Chief Executive Officer, 783-2504
Attachments:
Agreement with Kleinfelder Inc., awarded per RFQ #9600-76
Agreement with Moore Twining Associates Inc., awarded per RFQ #9600-76
Agreement with RMA Group, awarded per RFQ #9600-76
Attachments on file with the Clerk of the Board