Title
Receive a Monthly Budget and Schedule Status Report on the New Juvenile Hall, Project 8811 (Project), for period ending April 30, 2018.
Report
RECOMMENDATION:
It is recommended that the Capital Improvement Committee receive a Monthly Budget and Schedule Status Report on the New Juvenile Hall, Project 8811 (Project), for period ending April 30, 2018.
SUMMARY/DISCUSSION:
On March 28, 2017, the Board of Supervisors (BOS) approved the award of the New Juvenile Hall Project, Project 8811, Bid Package No. 10590, to the lowest responsible and responsive bidder, Zovich & Sons Inc. dba Zovich Construction, Antioch, California in the amount of $47,492,500, including $4,317,500 for contingency. In order to accommodate the construction contract, the BOS increased the New Juvenile Hall project cost from $52,791,824 to $58,671,291 that included an increase of the County match from $17,791,824 to $23,671,291.
On April 21, 2017, State Public Works Board approved $35,000,000 in Lease Revenue Bonds and issued official State approval to award contract. On April 24, 2017, the Board of Supervisors issued Notice-to-Proceed to Zovich & Sons Inc. dba Zovich Construction.
Construction: Zovich initiated site utility work activities that include primarily water, electrical and gas underground line by late spring. Mass grading and building foundation activities began in July and continued into the fall. Construction activity through April included four new buildings and the renovation of a fifth building associated with the first project phase. Masonry work is complete at Buildings 1B and 6, with 4 and 1A progressing. Roof beams have been placed at Buildings 1B, 6, and 4 with the roofing beginning at Building 1B.
Budget and Schedule: For the time period being reported, the project is within budget for the project construction and contingency budget. Construction costs incurred to date total $14,847,014 with $1,754,272 approved for change orders (contingency).
Multiple change orders have been submitted that are being reviewed and negotiated.
As part of the approval actions, the BOS limited signatory authority for contingency to $2,171,250. Approved change orders at the time of this reporting period total $1,754,272 expended from contingency. Pending changes will require BOS authorization to increase the signatory authority above $2,171,250. At this time, changes would remain within the contingency limit of $4,317,500.
Changes have resulted in schedule delays. Staff will brief the Capital Improvement Committee further.
Design: Architect DLR, Inc. continues to support the construction phase attending weekly construction coordination meetings, reviewing submittals, and answering RFI’s (request for information) to enable the construction activities to proceed on schedule.
State Milestones: State Water Resources Control Board and State Fire Marshal construction phase inspection will begin and continue throughout the construction duration.
CEQA Process: CEQA process is complete.
Real Estate Due Diligence: The Real Estate Due Diligence component is complete.
OTHER AGENCY INVOLVEMENT:
RMA-Public Works and Facilities and Probation continue to work jointly with Board of State and Community Corrections (BSCC) to meet all State requirements to maintain the conditional award by helping the project move forward during construction.
FINANCING:
The Total Project cost is $58,671,291, of which $23,671,291 was approved by the Board of Supervisors as the County’s match. Total expenditures through April 30, 2018 are $18,316,802. To date the County has received reimbursements from the State in the amount of $2,199,124. The remaining balance of the County’s match is $18,025,664. See Attachment A, Budget vs. Expenditure table and Attachment C, Project Budget.
Prepared by: Christine Poe, Management Analyst II, RMA (831) 755-5399
Reviewed by: Neville Pereira, Interim Deputy Director, Public Works, Facilities & Parks
Approved by: Carl P. Holm, AICP, RMA Director (831) 755-4879
Attachments:
Attachment A - Budget vs. Expenditures Table
Attachment B - Project Milestone Schedule
Attachment C - Project Budget
cc: Manuel T. Gonzalez, Assistant CAO; Marcia Parsons, Chief Probation Officer; Nick Chiulos, Assistant CAO;