Title
a. Approve the use of the Quail Meadow Picnic Area at Toro Park on July 10, 2018 for a fund-raising event held by the Rotary Club of Salinas Santa Lucia in compliance with Monterey County Code Section 14.12.130(A)(14); and
b. Find that leasing a picnic area at an existing County park for a one-time event is Categorically Exempt pursuant to Section 15301 of the CEQA Guidelines.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve the use of the Quail Meadow Picnic Area at Toro Park on July 10, 2018 for a fund-raising event held by the Rotary Club of Salinas Santa Lucia in compliance with Monterey County Code Section 14.12.130(A)(14); and
b. Find that leasing a picnic area at an existing County park for a one-time event is Categorically Exempt pursuant to Section 15301 of the CEQA Guidelines.
SUMMARY:
The Rotary Club of Salinas Santa Lucia has requested to reserve the Quail Meadow Picnic Area at Toro Park to hold a fundraising event on July 10, 2018. The event starts at 3 p.m. The Facility Use Agreement received on April 13, 2018 indicated ‘No’ under 3. f. which asks if the primary purpose of the event is to serve as a fundraiser. The Rotary Club contacted the RMA Parks reservation line on June 25, 2018 to update the event application, change their response from ‘No’ to ‘Yes’, which necessitated a Board Report. The fundraising consists of alcohol sales. This event is estimated to include 60-70 people. The rental agreement for the Quail Meadow area includes vehicle entrance for 20 vehicles. Each additional vehicle entrance will be a fee of $8.00 per vehicle, which will be charged upon arrival on each vehicle.
Pursuant to Monterey County Code Section 14.12.130(A)(14), all political rallies, religious services, and any fundraising activities must have prior approval from the Board of Supervisors. Security will be provided by First Alarm and has been secured through the RMA.
Section 15301 of the CEQA Guidelines identifies existing facilities as a Class 1 Categorical Exemption. Class 1 includes leasing existing public facilities. Staff finds that leasing the picnic area at an existing park for a one-time event is allowed under Section 14.12.130 of the Monterey County Code and qualifies for a Class 1 Categorical Exemption.
OTHER AGENCY INVOLVEMENT:
The Rotary Club has procured an ABC license to sell alcohol at this event. The Rotary Club was provided with applications for the Event Organizer. Food and non-alcoholic beverages for this event are privately catered and do not require food permits. Food vendor permits are monitored and enforced by the Environmental Health Bureau (EHB). Staff verified that all required permits, including medical plans were approved prior to execution of the special event agreement. County Counsel has reviewed as to form.
FINANCING:
The standard day use and reservation fees approved by the Board of Supervisors for all age groups are in effect for this event. The Resource Management Agency will receive $284.00 for use of the picnic area and parking.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
County Parks provide a public service to all groups to enjoy natural settings. The recommended action implements policies and regulations for fundraising groups in County Parks.
___ Economic Development
X Administration
___ Health & Human Services
X Infrastructure
___Public Safety
Prepared by: Shawne Ellerbee, RMA Deputy Director of Administrative Services 755-4794
Reviewed by: Sarah Trueblood, Administrative Operations Manager
Approved by: Carl P. Holm, AICP, RMA Director
Attachments:
Attachment A - Facility Use Application
(Attachment on file with the Clerk of the Board)