Title
Approve and authorize the Auditor-Controller to process payment in the amount of $28,338 to Software House International (SHI) per Quote No. 15342364 on behalf of Natividad Medical Center (Natividad) for additional Microsoft licenses owed and as required by the existing Microsoft Enterprise Enrollment Program Agreement, increasing the total cost of that agreement from $1,057,860 to $1,086,199, with no change to the term of the agreement of September 1, 2015 through August 31, 2018.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors:
Approve and authorize the Auditor-Controller to process payment in the amount of $28,338 to Software House International (SHI) per Quote No. 15342364 on behalf of Natividad Medical Center (Natividad) for additional Microsoft licenses owed and as required by the existing Microsoft Enterprise Enrollment Program Agreement, increasing the total cost of that agreement from $1,057,860 to $1,086,199, with no change to the term of the agreement of September 1, 2015 through August 31, 2018.
SUMMARY/DISCUSSION:
Natividad's contract with the Microsoft Corporation authorized Natividad to procure volume Microsoft licenses under a Microsoft Enterprise Enrollment Program Agreement. Under the Enterprise Agreement, Natividad is allowed in install additional product licenses for new users as they come on board, but is required annually to perform a "True-Up" of the actual licenses in use. This capability is in the best interest of the County as it mitigates the potential of over purchasing costly licenses. Initially, licenses were acquired to support 1000 workforce members. Natividad's current Enterprise Enrollment agreement expires end of August 2018.
On December 5, 2017 the Monterey County Board of Supervisors approved SHI Quotation No. 13796352 for the Year 2 (2017) True-Up fees in the amount of $121,820 as the count needed to be adjusted upwards by 721 licenses to support email and general system usage. This was due ...
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