Title
a. Authorize the Contracts/Purchasing Officer or the Contracts/Purchasing Supervisor to sign a Service Agreement with Kofile Technologies, Inc. in an amount not exceeding $141,458 for the term of November 1, 2018 to June 30, 2019 for the preservation and conservation of the County Clerk/Recorder's maps; and
b. Authorize the Auditor- Controller to amend the FY 2018-19 Adopted Budget increasing appropriations by $141,458 in the County Clerk/Recorder's Budget unit (001-1180-ACR002-8004), funded by a transfer from the County Clerk/Recorder's Modernization Account (001-3041-MODN) (4/5th vote required).
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Authorize the Contracts/Purchasing Officer or the Contracts/Purchasing Supervisor to sign a Service Agreement with Kofile Technologies, Inc. in an amount not exceeding $141,458 for the term of November 1, 2018 to June 30, 2019 for the preservation and conservation of the County Clerk/Recorder's maps; and
b. Authorize the Auditor- Controller to amend the FY 2018-19 Adopted Budget increasing appropriations by $141,458 in the County Clerk/Recorder's Budget unit (001-1180-ACR002-8004), funded by a transfer from the County Clerk/Recorder's Modernization Account (001-3041-MODN) (4/5th vote required).
SUMMARY/DISCUSSION:
Per Government Code 27231, "the Recorder has the custody of, and shall keep all books, records, maps, and papers deposited in his office." The department books date back to the 1800's and for over a hundred years, wood pulp paper was used for record keeping which is extremely acidic and unstable. On December 9, 2014, the Board approved the County Clerk/Recorder to embark on the restoration of the department record books with Kofile Technologies, Inc. In 2017, the Grand Jury recommended that the Recorder's office begin restoring maps. Therefore, at this time, the County Clerk/Recorder's office is asking the Board to approve continuing with the preservation project with the resto...
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