Title
a. Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute renewal and amendment No. 3 to the agreement with Certified Medical Testing for testing, maintenance and repairs of piped medical gas and vacuum systems at NMC, retroactively extending the agreement an additional two (2) year period (July 1, 2018 through June 30, 2020) for a revised full agreement term of July 1, 2015 through June 30, 2020, and adding $77,360 for a revised total agreement amount not to exceed $177,360.
b. Authorize the Deputy Purchasing Agent for NMC or his designee to execute up to three (3) future amendments to the agreement which do not significantly alter the scope of work and do not cause an increase of more than ten percent (10%) ($9,000) of the original cost of the agreement.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors:
a. Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute renewal and amendment No. 3 to the agreement with Certified Medical Testing for testing, maintenance and repairs of piped medical gas and vacuum systems at NMC, retroactively extending the agreement an additional two (2) year period (July 1, 2018 through June 30, 2020) for a revised full agreement term of July 1, 2015 through June 30, 2020, and adding $77,360 for a revised total agreement amount not to exceed $177,360.
b. Authorize the Deputy Purchasing Agent for NMC or his designee to execute up to three (3) future amendments to the agreement which do not significantly alter the scope of work and do not cause an increase of more than ten percent (10%) ($9,000) of the original cost of the agreement.
SUMMARY/DISCUSSION:
Natividad Medical Center is required by the Centers for Medicare & Medicaid Services (CMS) and the National Fire Protection Association (NFPA) to routinely test the medical gas system and perform repairs to the system when needed. Test are required quarterly as well as semi-annually, and an entire system inspection is required annually. Additional requirements were dictated in 2012 by the NFPA 99 Healthcare Code that only certified individuals can do repairs on Medical Gas Systems and this vendor, Certified Medical Testing, has skilled employees who possess this certification. Natividad has no staff that are certified for such repairs.
The agreement expired on June 30, 2018 which is why this request is retroactive. There was some delay in completing an amendment to extend the term due to determining whether this Contractor would be required to pay prevailing wages.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approved this renewal and amendment No. 3 as to legal form, and the Auditor-Controller reviewed and approved as to payment provisions. The renewal and amendment No. 3 was also been reviewed and approved by NMC’s Finance Committee on September 27, 2018 and by its Board of Trustees on October 5, 2018.
FINANCING:
The cost for this amendment No. 3 is $77,360, of which $35,000 has been included in the Fiscal Year 2018-19 Adopted Budget. Amounts for remaining years of the agreement will be included in those budgets as appropriate.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
Testing and maintenance ensures systems run and operate safely and as intended. This helps the hospital meet the service needs of patients.
__ Economic Development
__ Administration
X Health and Human Services
__ Infrastructure
__ Public Safety
Prepared by: Jeffrey Cleek, Director of Engineering and Safety, 783-2614
Approved by: Gary R. Gray, DO, Chief Executive Officer, 783-2504
Attachments:
Certified Medical Testing Renewal and Amendment 3
Certified Medical Testing Amendment 2
Certified Medical Testing Amendment 1
Certified Medical Testing Agreement
Attachments on file with the Clerk of the Board