Title
a. Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute amendment No. 2 to the agreement (A-15-311) with First Databank, Inc. for pharmacy licensing services, extending the agreement an additional five (5) year period (January 1, 2019 through December 31, 2023) for a revised full agreement term of January 1, 2014 through December 31, 2023, and adding $211,615 for a revised total agreement amount not to exceed $365,073.
b. Authorize the Deputy Purchasing Agent for NMC or his designee to execute up to three (3) future amendments to the agreement which do not significantly alter the scope of work and do not cause an increase of more than ten percent (10%) ($13,955) of the original cost of the agreement.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors:
a. Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute amendment No. 2 to the agreement (A-15-311) with First Databank, Inc. for pharmacy licensing services, extending the agreement an additional five (5) year period (January 1, 2019 through December 31, 2023) for a revised full agreement term of January 1, 2014 through December 31, 2023, and adding $211,615 for a revised total agreement amount not to exceed $365,073.
b. Authorize the Deputy Purchasing Agent for NMC or his designee to execute up to three (3) future amendments to the agreement which do not significantly alter the scope of work and do not cause an increase of more than ten percent (10%) ($13,955) of the original cost of the agreement.
SUMMARY/DISCUSSION:
Natividad Medical Center (NMC) is requesting to extend a software license agreement with First Databank, Inc. The First Data Bank (FDB) software provides NMC with the industry’s most comprehensive drug database which is critical for safe medication practices for Natividad. This data base is used for pharmacists and providers to monitor patient allergies, drug-drug interactions, dose range checking, lab value monitoring and medication use, medication reconciliation and our electronic and written prescribing practice. The databases also provide descriptive drug information, unique identifiers and pricing data.
The monthly software updates included with this license agreement are crucial for NMC to provide the safest, high quality care to our patients.
The new contract contains the same modules/services as provided in the previous contract with the exception of the addition of First Databank’s Cloud Connector. The Cloud Connector is a web API solution that enables NMC to connect to drug knowledge databases via high performing and highly available web services hosted by First Databank in the cloud.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approved this amendment No. 2 as to legal form, and the Auditor-Controller has reviewed and approved as to payment provisions. The amendment No. 2 has also been reviewed and approved by NMC’s Finance Committee on October 25, 2018 and by its Board of Trustees on November 2, 2018.
FINANCING:
The cost for this amendment No. 2 is $211,615 of which $40,253 is included in the Fiscal Year 2018-19 Adopted Budget. Amounts for remaining years of the agreement will be included in those budgets as appropriate.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This agreement is for a software system which improves data processing at NMC. The use of this system directly contributes to a more efficient and effective use of resources within the organization.
__ Economic Development
X Administration
__ Health and Human Services
__ Infrastructure
__ Public Safety
Prepared by: Dr. Chad Harris, Chief Medical Information Officer, 783-2785
Approved by: Gary R. Gray, DO, Chief Executive Officer, 783-2504
Attachments:
First Databank Amendment No. 2
First Databank Amendment No. 1
First Databank Agreement
Attachments on file with the Clerk of the Board