Title
Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute amendment No. 3 to the agreement (A-12677) with Databank IMX for OnBase software maintenance, extending the agreement an additional two (2) year period (January 1, 2019 through December 31, 2020) for a revised full agreement term of January 1, 2015 through December 31, 2020, and adding $146,769 for a revised total agreement amount not to exceed $454,991.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors:
Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute amendment No. 3 to the agreement (A-12677) with Databank IMX for OnBase software maintenance, extending the agreement an additional two (2) year period (January 1, 2019 through December 31, 2020) for a revised full agreement term of January 1, 2015 through December 31, 2020, and adding $146,769 for a revised total agreement amount not to exceed $454,991.
SUMMARY/DISCUSSION:
NMC has had an agreement with Databank IMX since 2015 for the OnBase system to allow for the scanning of records. This included necessary software to scan, track, and purge data as needed in accordance with the approved NMC, County, State and Federal Policies. NMC believes the OnBase system to be a valuable asset to its day to day operations.
NMC is requesting to amend the current Agreement to extend the term to cover ongoing system maintenance of the software, to add additional features and update the system which will allow Natividad to scan information more efficiently and in a timelier manner for departments.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approved this amendment No. 3 as to legal form, and the Auditor-Controller has reviewed and approved as to payment provisions. The amendment No. 3 has also been reviewed and approved by NMC's Finance Committee on October 25, 2018 and by its Board of Trustees on November 2, 2018.
FINANCING:
The cost...
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