Title
a. Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute amendment No. 1 to the agreement with First Security Services, A First Alarm Security & Patrol Inc. Company for shuttle services at NMC, extending the agreement or an additional one (1) year period (January 9, 2019 through January 8, 2020) with changes to the scope for a revised full agreement term of January 9, 2018 through January 8, 2020 and adding $120,000 for a revised total agreement not to exceed $224,048.
b. Authorize the Deputy Purchasing Agent for NMC or his designee to execute up to three (3) future amendments to the agreement which do not significantly alter the scope of work and do not cause an increase of more than ten percent (10%) ($10,404.80) of the original cost of the agreement.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors:
a. Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute amendment No. 1 to the agreement with First Security Services, A First Alarm Security & Patrol Inc. Company for shuttle services at NMC, extending the agreement or an additional one (1) year period (January 9, 2019 through January 8, 2020) with changes to the scope for a revised full agreement term of January 9, 2018 through January 8, 2020 and adding $120,000 for a revised total agreement not to exceed $224,048.
b. Authorize the Deputy Purchasing Agent for NMC or his designee to execute up to three (3) future amendments to the agreement which do not significantly alter the scope of work and do not cause an increase of more than ten percent (10%) ($10,404.80) of the original cost of the agreement.
SUMMARY/DISCUSSION:
The Monterey County Jail Expansion Project is affecting parking and safety on the Natividad Medical Center (NMC) Campus. Previously, NMC and the jail shared parking for staff and patients that is now unavailable as a result of the expansion project. This impacts over 300 parking spaces including the availability of American with Disabilities Act (ADA) parking.
NMC and Resource Management Agency (RMA) collaborated in building a temporary parking lot to address the parking shortage during the expansion project. However, this temporary parking lot is remote and may limit access. Staff have expressed concerns regarding the safety and inaccessibility of the remote parking lot. NMC received many requests to provide a shuttle service from the remote lot to the hospital. This agreement allows for shuttle services between the remote lot and the hospital from 6:00am to 8:00pm Monday through Friday. Due to the temporary need for remote parking, contracting with a vendor is a suitable and cost effective option.
Natividad had originally requested a one year term for this agreement as it was a conceptual idea at that time. As we near the first year of providing this service we feel it has been very successful. Shuttle services are used by many departments here on campus. We have increased areas served to include the Health Department Building due to the parking challenges we are facing with the multiple construction projects on the campus.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approved this amendment No. 1 as to legal form, and the Auditor-Controller has reviewed and approved as to payment provisions. The amendment No.1 was reviewed and approved by NMC’s Finance Committee on October 25, 2018 and by its Board of Trustees on November 2, 2018.
FINANCING:
The cost for this amendment No. 1 is $120,000 of which $50,000 is included in the Fiscal Year 2018-19 Adopted Budget. Amounts for remaining years of the agreement will be included in those budgets as appropriate.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
The shuttle services rendered through this agreement provide a safe means of transportation from the temporary parking lot to the hospital campus. This increases employee safety by reducing transportation-related injuries.
__ Economic Development
X Administration
__ Health and Human Services
__ Infrastructure
__ Public Safety
Prepared by: Jeff Cleek, Director of Engineering, 783-2614
Approved by: Gary R. Gray, DO, Chief Executive Officer, 783-2504
Attachments:
First Security Services Amendment No. 1
First Security Services Agreement
Attachments on file with the Clerk of the Board