Title
a. Authorize the reallocation of one (1) Office Assistant II FTE to one (1) Supervising Legal Secretary FTE in the District Attorney's Department (2240);
b. Direct the County Administrative Office to incorporate the approved changes in the FY 2018-19 Adopted Budget to reflect the change in position counts.
Report
RECOMMENDATION:
a. Authorize the reallocation of one (1) Office Assistant II FTE to one (1) Supervising Legal Secretary FTE
in the District Attorney's Department (2240);
b. Direct the County Administrative Office to incorporate the approved changes in the FY 2018-19
Adopted Budget to reflect the change in position counts.
SUMMARY:
Within the Criminal Division of the District Attorney's office, there are 27 support staff and currently only two Supervising Legal Secretaries to supervise them, creating a supervision ratio of 13.5 to 1. The addition of a third Supervising Legal Secretary will lower that ratio to 9 to 1. The complexity of the position has grown over recent years as the District Attorney has replaced paper files with electronic records and is now processing every case in this state-of-the-art case management system.
DISCUSSION:
The complexity of training of new support staff, ongoing coordination with Attorneys and resolving technical issues involving the digital computerized records system have all increased the dynamics of the Supervising Legal Secretary position. Having an additional supervisor will allow additional time with employees and enable more direct supervision, creating more development, growth, and advancement opportunities.
OTHER AGENCY INVOLVEMENT:
Human Resources has reviewed and approved the Request to Classify form and supports this action.
FINANCING:
For the current fiscal year, there will be no additional expenditures as the Office Assistant II position is currently vacant and will remain vacant until this reclassification reallocation and resulting hiring process is completed. The hiring process ...
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