Title
Authorize the Auditor-Controller to amend the Emergency Communications FY 2018-19 Adopted Budget, EME001-001-1520-8065 to increase appropriations and revenues by $1,144,664, financed by $1,019,096 in additional revenue from Participating Agencies (EME001-001-1520-8065-5445/4675/5750), and $125,568 from a decrease in appropriations from General Fund contingencies (CAO020-001-1050-8034-7811) (4/5ths vote required).
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
Adopt a Resolution to: Authorize the Auditor-Controller to amend the Emergency Communications FY 2018-19 Adopted Budget, EME001-001-1520-8065 to increase appropriations and revenues by $1,144,664, financed by $1,019,096 in additional revenue from Participating Agencies (EME001-001-1520-8065-5445/4675/5750), and $125,568 from a decrease in appropriations from General Fund contingencies (CAO020-001-1050-8034-7811) (4/5ths vote required).
SUMMARY/DISCUSSION:
The Monterey County Emergency Communications Center (MCECC) is a consolidated public safety answer point and dispatch facility serving 28 law enforcement, fire protection, and emergency medical response agencies throughout Monterey County. The Center is classified by the State of California as a large center with 24-dispatch/call taking positions where resources are shared and deployed as workload dictates.
Monterey County is the provider of this service and is also a user of emergency communications services in partnership with the other User agencies. The current Agreement for 9-1-1 Emergency Communications Dispatch Services requires that Participating Agencies contribute to the financial costs associated with the operational requirement of the Center. By operation of a cost-sharing formula incorporated in the 9-1-1 services agreement between the County and Participating Agencies, the Participating agencies fund approximately 70% of the costs associated with the MCECC’s dispatch operations. Monterey County contributes approximately 30% of MCECC costs.
A status quo budgetary proposal was submitted to and approved by the MCECC Executive Board totaling $12,470,644 for 2018 - 2019 fiscal year. This amount includes the collection of $350,000 at the close of FY 2018 - 2019, which will be restricted for the Emergency Communications operations and will be brought to the Board for funding of the County’s portion under a different action. The budget as approved by the MCECC Executive Board, requires a General Fund Contribution (GFC) of $1,760,528 to fully fund the operational needs of the Center.
Currently, the GFC allocated to ECD totals $1,634,960. The department requires an increase in appropriations of $1,144,664 to maintain critical services. The increase appropriation will be funded by an augmentation of ECD’s GFC allocation in the amount of $125,568, financed from a reduction to the contingency’s appropriation and an increase of $1,019,096 in Dispatch Billing revenue derived from non-County participating agencies to fund the supplies and services needed to continue operations of the communications center.
Should this request remain unfunded, crucial services required by the Center will not be sustainable. In addition to day-to-day expenses such as utilities and office supplies being impacted, contracts for background investigation checks required for prospective new hires, the contract to provide a study for an alternate 9-1-1 Center, software purchases to keep the current Computer Aided Dispatch (CAD) updated with real time Geographical Information System (GIS - mapping) data, CAD maintenance software, back-up battery equipment to be used in the event of a major power outage, and the audio recording system contract could all be severely impacted, putting public safety at risk.
OTHER AGENCY INVOLVEMENT:
The County Administrative Office has reviewed the report.
FINANCING:
The increase appropriation will be funded by an augmentation of ECD’s GFC allocation in the amount of $125,568, financed from a reduction to the contingency’s appropriation and an increase of $1,019,096 in Dispatch Billing revenue derived from non-County participating agencies to fund the supplies and services needed to continue operations of the communications center.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
The recommended increase in appropriations creates a safe environment for people to achieve their potential, leading businesses and communities to thrive and grow by reducing violent crimes as well as crime in general by promoting an organization that practices effective resource management and is recognized for responsiveness, strong constituent orientation, accountability and transparency.
__ Economic Development
xx Administration
__ Health & Human Services
__ Infrastructure
xx Public Safety
Prepared by:
__________________________________________
Claudia S. Garza, Management Analyst III, Ext. 8887
Approved by:
___________________________________________
Lee Ann Magoski, Director of Emergency Communications, Ext. 8880
Attachments:
Resolution
FY 2018 - 2019 Dispatch Billing Worksheet
Augmentation Request Detail