Title
a. Adopt Plans and Special Provisions for Slope Repairs at Various Locations on Hall Road, San Juan Road, and Aromas Road; and
b. Authorize the Resource Management Agency Director to advertise the “Notice to Bidders” in the Monterey County Weekly.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Adopt Plans and Special Provisions for Slope Repairs at Various Locations on Hall Road, San Juan Road, and Aromas Road; and
b. Authorize the Resource Management Agency Director to advertise the “Notice to Bidders” in the Monterey County Weekly.
SUMMARY:
Adopting the Plans and Special Provisions and authorizing the Resource Management Agency (RMA) to advertise the Slope Repairs at Various Locations on Hall Road, San Juan Road, and Aromas Road (Project), will allow the RMA to proceed with the construction phase of the project and solicit construction bids. RMA will return to the Board in May to award the project.
DISCUSSION:
During the winter storms of 2017 a number of county roads were affected by the heavy rains and excessive storm water flows. The purpose of this Project is to repair eroded and weakened slopes along Hall Road, Aromas Road and San Juan Road. The Project consists of repairing the slope areas by grading, placement of fabric, rock slope protection and placement of concrete barrier, including traffic control, clearing and grubbing. There is a total of five (5) areas to be repaired with this Project, three (3) on Hall Road, one (1) on San Juan Road and one (1) on Aromas Road.
In compliance with the California Environmental Quality Act (CEQA), the Monterey County RMA filed a Notice of Exemption on October 26, 2018. Caltrans, as the designated lead for the National Environmental Policy Act (NEPA), determined that the Project is categorically excluded from having to prepare an Environmental Assessment (EA) or an Environmental Impact Statement (EIS). Caltrans approved the NEPA Determination on October 1, 2018.
The bid opening is set for May 9, 2019 at 2:00 p.m., in the Board of Supervisors’ Conference Room 1032, Monterey County Government Center, 168 West Alisal Street, 1st Floor, Salinas, California 93901. Project construction is scheduled to begin in June 2019.
OTHER AGENCY INVOLVEMENT:
The Office of the County Counsel, Auditor-Controller, and Risk Management have reviewed and approved the Special Provisions as to form and legality, fiscal terms, and insurance provisions respectively. Caltrans District 5 staff also reviewed the Special Provisions for compliance with federal provisions.
FINANCING:
When the 2017 Winter Storms were declared a Natural Disaster by President Trump, Monterey County became eligible to apply for the Federal Highway Administration (FHWA) funding through their Emergency Relief (ER) Program. The ER program provides funding to repair or reconstruct on the Federal Aid road network. Since FHWA funds are administered by Caltrans in California, Caltrans is considered the lead agency for NEPA and serves as the primary contact for other federal regulatory agencies. Hall Road, San Juan Road and Aromas Road are on the Federal Aid road network.
The ER Program funds 88.53% of the cost of the repair and required the remaining 11.47% be provided by local funds. The ER funds for the project are estimated at $1,721,526 and $222,880 of local funds. The local fund portion will be derived from the county’s portion of SB1 funding. The total estimated costs of the five (5) repairs, including environmental, engineering, right of way, and construction, is $1,944,406. Attachment A provides a detail cost estimate by repair location.
The current FY 2018-19 Road Fund 002 adopted budget includes $1.83 million in appropriations for these projects, funded with a combination of FHWA funds and local funds.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
The project will install an adequate drainage system on Las Lomas Drive from Sill Road to Thomas Road to mitigate localized flooding. The recommended action supports the following Board of Supervisors’ Strategic Initiative:
__Economic Development
__Administration
__Health & Human Services
X Infrastructure
X Public Safety
Prepared by: Enrique M. Saavedra, Sr. Civil Engineer
Reviewed by: Randell Ishii, M.S., P.E, RMA Chief of Public Works
Approved by: Neville Pereira, P.E., Interim RMA Deputy Director of Public Works, Parks and
Facilities
Approved by: Carl P. Holm, AICP, RMA Director
Prepared Date: March 8, 2019
The following attachments are on file with the Clerk of the Board:
Attachment A - Project Budget
Attachment B - Vicinity Map
Attachment C - Book 1 - Notice to Bidders and Special Provision
Attachment D - Book 2 - Bid Form