Title
a. Ratify execution by the Monterey County Contracts/Purchasing Officer of an agreement with the San Francisco Region Sports Car Club of America (SFRSCCA) with a retroactive effective date of May 7, 2019, signed to secure PRO Support Services for WeatherTech Raceway Laguna Seca (WRLS) at certain specified WRLS events from execution of the Agreement through December 31, 2019, for a not to exceed amount of $300,000; and
b. Authorize the Monterey County Contracts/Purchasing Officer or Contracts/Purchasing Office Supervisor to execute up to three (3) future amendments to the agreement which do not significantly alter the scope of work and do not cause an increase of more than ten percent (10%) ($30,000) of the original amount of the agreement.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Ratify execution by the Monterey County Contracts/Purchasing Officer of an agreement with the San Francisco Region Sports Car Club of America (SFRSCCA) with a retroactive effective date of May 7, 2019, signed to secure PRO Support Services for WeatherTech Raceway Laguna Seca (WRLS) at certain specified WRLS events from execution of the Agreement through December 31, 2019, for a not to exceed amount of $300,000; and
b. Authorize the Monterey County Contracts/Purchasing Officer or Contracts/Purchasing Office Supervisor to execute up to three (3) future amendments to the agreement which do not significantly alter the scope of work and do not cause an increase of more than ten percent (10%) ($30,000) of the original amount of the agreement.
SUMMARY/DISCUSSION:
This request supports the required services of the San Francisco Region Sports Car Club of America (SFRSCCA) in support of Motorsport events held at the WeatherTech Raceway Laguna Seca in accordance to approved SFRSCCA guidelines. SFRSCCA shall provide the PRO Support Services, such as, but not limited to flagging and communication services required to provide a safe, effective and timely course control during race events conducted at the WRLS facility. The scope of work within the agreement shall be accomplished using certified course marshals in accordance to the terms and conditions of the agreement. The agreement shall be for one (1) year, the 2019 Race Season. SFRSCCA provided limited services during the Ferrari Challenge which were essential to participant and public safety, hence retroactive approval is requested.
OTHER AGENCY INVOLVEMENT:
The Office of County Counsel has reviewed and approved this report.
FINANCING:
The cost of this agreement is not to exceed $300,000 and funding for the agreement is included in the Laguna Seca Recreation Area Fiscal Year 2018-2019 under Appropriation Unit CAO029, Budget Unit 8441.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
The items included in this report relate to the Board of Supervisors Strategic Initiatives on Economic Development.
_X_Economic Development
__Administration
__Health & Human Services
__Infrastructure
__Public Safety
Prepared by: Lavonne Chin, Special Events Coordinator, ext. 7214
Approved by: Dewayne Woods, Assistant County Administrative Officer, ext. 5309
Attachments: San Francisco Region Sports Car Club of America Agreement with Exhibits - A, B, C, D, E, and F (Attachments on file with the Clerk of the Board)