Title
a. Authorize the Director of the Information Technology Department to execute an Agreement with Dimension Data, a Gigamon Inc. re-seller, incorporating the terms of its FOCUS agreement with Merced County to purchase Gigamon software, maintenance and support to insure County network security, for a one-year term of June 17, 2019 through June 17, 2020, in an amount not to exceed $126,030.00;
b. Authorize the Director of the Information Technology Department to execute order forms and such documents as are necessary to implement the agreement with Dimension Data for purchase of Gigamon products; and
c. Accept non-standard contract provisions as recommended by the Director of Information Technology.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Authorize the Director of the Information Technology Department to execute an Agreement with Dimension Data, a Gigamon Inc. re-seller, incorporating the terms of its FOCUS agreement with Merced County to purchase Gigamon software, maintenance and support to insure County network security, for a one-year term of June 17, 2019 through June 17, 2020, in an amount not to exceed $126,030.00;
b. Authorize the Director of the Information Technology Department to execute order forms and such documents as are necessary to implement the agreement with Dimension Data for purchase of Gigamon products; and
c. Accept non-standard contract provisions as recommended by the Director of Information Technology.
SUMMARY/DISCUSSION:
Gigamon-Main DC + AFI, software and support provides network traffic aggregation so that Information Security intrusion sensors and other threat hunting tools can see the network traffic that is necessary for their operation and for Information Security’s threat hunting and security incident response activities. Support includes access to the latest Gigamon software releases and technical support by phone, email and the Gigamon website.
Fast Open Contracts Utilization Services (FOCUS) is California's nationwide, local government-to-government purchasing program. It allows cities, counties, schools, special districts and other public entities to acquire competitively selected technology products and services quickly and at competitive rates. The FOCUS enables purchase of a variety types of technology services such as application systems, infrastructure, enterprise mobility solutions, network & enterprise security solutions, and web monitoring and filtering solutions. It enables local government entities to obtain essential technology, including network security products, on the best terms and at the best pricing possible.
Successful vendors, including Dimension Data, have entered into a FOCUS agreement for special services with the County of Merced, which sets terms and conditions for delivery of services. ITD proposes to purchase Gigamon-Main DC + AFI, software and support from Dimension Data, a Gigamon re-seller, by adopting the terms of its FOCUS agreement for special services. In doing so, the County will obtain this essential technology at a 38.5% discount on favorable terms.
Utilizing the FOCUS Agreement provides the means for governments to reduce the costs of procurement while leveraging funds with other governments to achieve greater buying power. Cooperative agreements such as the FOCUS maintain public confidence through ethical and transparent competitive procurement practices, consistent with County procurement policy.
The FOCUS agreement between Dimension Data and the County of Merced contains terms that are non-standard to the County but are common on in the information technology industry. The Director of the Information Technology Department recommends that the Board approve use of the FOCUS agreement as the tool for purchasing the Gigamon security tools, in order to safeguard the County network and information systems.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed the Merced County’s FOCUS agreement for special services and cannot approve the following non-standard terms: requirement that the County defend and indemnify Merced County as a condition of using the FOCUS agreement for procurement; non-standard termination provisions; non-standard insurance provisions with no requirement that the County be named as an additional insured; and non-standard venue of disputes in Merced County.
FINANCING:
Funds for Gigamon services in the amount of $126,030.00 have been included in the FY19-20 Recommended Budget for the Information Technology Department, ITD 1930, Budget Unit 8437, Appropriations Unit INF002.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
Gigamon software will provide network traffic aggregation so that Information Security intrusion sensors and other threat hunting tools can see the network traffic that is necessary for their operation and for Information Security’s threat hunting and security incident response activities. This activity provides cyber security services for all County departments and therefore affects all Board strategic initiatives.
X Economic Development
X Administration
X Health & Human Services
X Infrastructure
X Public Safety
Prepared by: Sandra Shaffer, Management Analyst III, 759-6957
Approved by:
______________________________________ Date: _______
Eric A. Chatham, Director of Information Technology,759-6920
Attachments:
Dimension Data and Monterey County Agreement for purchase of Gigamon products; Exhibit A-Dimension Data Price Quotation; Exhibit B-Merced County FOCUS Agreement and Amendment 1 with Dimension Data
Attachments on file with Clerk of the Board