Title
a. Approve and authorize the Auditor-Controller to execute Amendment No. 1 with MGT of America Consulting, LLC, for State-Mandated Programs’ cost claiming services adding $85,000 for revised total of $127,500 and extending the term for an additional two years from December 10, 2018 to June 30, 2021; and
b. Approve and authorize the Auditor-Controller to execute three (3) future amendments that do not exceed a five percent (5%) or a $2,125 increase of the original Agreement amount and do not significantly alter the scope of services.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Auditor-Controller to execute Amendment No. 1 with MGT of America Consulting, LLC, for State-Mandated Programs’ cost claiming services adding $85,000 for revised total of $127,500 and extending the term for an additional two years from December 10, 2018 to June 30, 2021; and
b. Approve and authorize the Auditor-Controller to execute three (3) future amendments that do not exceed a five percent (5%) or a $2,125 increase of the original Agreement amount and do not significantly alter the scope of services.
SUMMARY/DISCUSSION:
In enacting a statute or imposing an executive order, the California Legislature, Governor, or state agency may impose a new program or higher level of services on local agencies. If the statute or executive order does not provide sufficient funding and there are increased costs as a result of the change, under Article XIIIB of the California State Constitution, affected local agencies can seek reimbursement for costs associated with carrying out programs mandated by the State of California.
The County Auditor-Controller’s Office (ACO) provides oversight and coordination related to compiling costs, preparing and filling claims for reimbursements on behalf of the County. MGT of America’s (MGT) services are utilized to maximize claims, as well as ensuring claim compliance with parameters and guidelines adopted by the Commission on State Mandates. Claims filed on County’s behalf for FY17-18 were in the amount of $171, 921.
The ACO has used the services of MGT in this area for many years. Historically the annual cost for said services has not exceeded $45,000. In December of 2018 the ACO requested an informal bid for State mandate claiming services from five firms known to provide such services. Only MGT bid. MGT also provided a three (3) year provision at a lesser cost.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed the Agreement and Amendment No. 1 with MGT of America Consulting, LLC as to form.
FINANCING:
$42,500 required for fiscal year 2019-20 is budgeted by the ACO. Future annual required amounts will be incorporated in the budget by the ACO.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
Mark a check to the related Board of Supervisors Strategic Initiatives.
__Economic Development
X Administration
__Health & Human Services
__Infrastructure
__Public Safety
Prepared by: Maria Papurello, Administrative Services Assistant, 755-5084
Approved by: Burcu Mousa, Assistant Auditor-Controller, 755-5089
Attachments:
Board Report
MGT of America Consulting Agreement FY2018-19
Amendment No. 1 with MGT of America Consulting