Title
a. Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute amendment No. 2 to the purchase agreement (A-13703) with Kit Check, Inc. for scanning equipment and web-based software to automate the pharmacy kit processing at NMC, adding $44,000 for a revised total agreement amount not to exceed $226,000, with no changes to the term of the agreement August 15, 2014 through August 14, 2020.
b. Authorize the Deputy Purchasing Agent for NMC or his designee to execute up to three (3) future amendments to the agreement which do not significantly alter the scope of work and do not cause an increase of more than ten percent (10%) ($9,500) of the original cost of the agreement.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors:
a. Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute amendment No. 2 to the purchase agreement (A-13703) with Kit Check, Inc. for scanning equipment and web-based software to automate the pharmacy kit processing at NMC, adding $44,000 for a revised total agreement amount not to exceed $226,000, with no changes to the term of the agreement August 15, 2014 through August 14, 2020.
b. Authorize the Deputy Purchasing Agent for NMC or his designee to execute up to three (3) future amendments to the agreement which do not significantly alter the scope of work and do not cause an increase of more than ten percent (10%) ($9,500) of the original cost of the agreement.
SUMMARY/DISCUSSION:
Kit Check replaces time consuming and error prone manual processes in hospital medication handling with faster and safer automated technologies driven by a scalable cloud software platform. NMC has subscribed to Kit Check since 2014.
Kit Check provides scanning equipment and web-based software which enables NMC to automate its pharmacy kit processing. Kit Check supplies equipment consisting of 1 scanning station, 1 RFI printer suitable for printing the Kit Check RFID labels, and 1 desktop barcode scanner which is used in conjunction with Kit Check’s web-based kit processing software.
Kit Check has provided installation services and training for authorized personnel in the use of the equipment and software services. Kit Check also supplies NMC with the RFID labels and tags suitable for use with the RFID printer which come in two forms, a regular tag used on various surfaces and a metal-mount tag can be used specifically to affix to metal surfaces.
NMC wishes to amend this agreement to add funds due to greater than anticipated increases in both the types and quantities of emergency kits as well as the sudden unavailability of pre-tagged compounded items available from our outsourcing facilities.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approved this amendment No. 2 as to legal form, and the Auditor-Controller has reviewed and approved as to payment provisions. The amendment No. 2 has also been reviewed and approved by NMC’s Finance Committee on August 22, 2019 and by its Board of Trustees on September 6, 2019.
FINANCING:
The cost for this amendment No. 2 is $44,000, of which $38,268 is included in the Fiscal Year 2019-20 Adopted Budget. Amounts for remaining years of the agreement will be included in those budgets as appropriate.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
The services rendered in this agreement provide the NMC Pharmacy Department with the support it needs to be faster, safer and to improve its operational efficiency.
__ Economic Development
__ Administration
X Health and Human Services
__ Infrastructure
__ Public Safety
Prepared by: Jason Warren, Pharmacist, 772-7720
Approved by: Gary R. Gray, DO, Chief Executive Officer, 783-2504
Attachments:
Kit Check Inc Amendment 2
Kit Check Inc Renewal & Amendment 1
Kit Check Inc Agreement
Attachments on file with the Clerk of the Board