Title
Adopt resolutions to:
a. Authorize and direct the Auditor-Controller to amend the FY 2019-20 Adopted Budget for County Service Area 9 Oak Park, Fund 052, Appropriation Unit RMA048, to increase appropriations by $65,000, financed by Fund 052, Unassigned Fund Balance, Balance Sheet Account 3101 (4/5th vote required);
b. Authorize and direct the Auditor-Controller to amend the FY 2019-20 Adopted Budget for County Service Area 32 Green Valley Acres/Moon Subdivision, Fund 066, Appropriation Unit RMA062, to increase appropriations by $10,000, financed by Fund 066, Unassigned Fund Balance, Balance Sheet Account 3101 (4/5th vote required); and
c. Authorize and direct the Auditor-Controller to amend the FY 2019-20 Adopted Budget for County Service Area 45 Oak Hills-Open Space, Fund 075, Appropriation Unit RMA071, to increase appropriations by $35,000, financed by Fund 075, Unassigned Fund Balance, Balance Sheet Account 3101 (4/5th vote required).
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors, acting on behalf of County Service Areas 9, 32, and 45, adopt resolutions to:
a. Authorize and direct the Auditor-Controller to amend the FY 2019-20 Adopted Budget for County Service Area 9 Oak Park, Fund 052, Appropriation Unit RMA048, to increase appropriations by $65,000, financed by Fund 052, Unassigned Fund Balance, Balance Sheet Account 3101 (4/5th vote required);
b. Authorize and direct the Auditor-Controller to amend the FY 2019-20 Adopted Budget for County Service Area 32 Green Valley Acres/Moon Subdivision, Fund 066, Appropriation Unit RMA062, to increase appropriations by $10,000, financed by Fund 066, Unassigned Fund Balance, Balance Sheet Account 3101 (4/5th vote required); and
c. Authorize and direct the Auditor-Controller to amend the FY 2019-20 Adopted Budget for County Service Area 45 Oak Hills-Open Space, Fund 075, Appropriation Unit RMA071, to increase appropriations by $35,000, financed by Fund 075, Unassigned Fund Balance, Balance Sheet Account 3101 (4/5th vote required).
SUMMARY/DISCUSSION:
During the annual County Service Area (CSA) visual infrastructure inspections, completed in February 2019, several maintenance projects were identified. Due to the timing of the FY 2019-20 Baseline budget development, these projects were not included in the FY 2019-20 Adopted Budgets. Description of the CSAs and projects requiring the requested funding appropriations are discussed in detail in Attachment G: Additional Fiscal Year 19/20 CSA Maintenance Projects. The identified CSA maintenance projects are located within Public Works Road Maintenance District 1 and Supervisorial Districts 2 and 3.
OTHER AGENCY INVOLVEMENT:
On September 25, 2019, the Monterey County Budget Committee supported the three appropriation increases.
FINANCING:
County Service Area 9 Oak Park (CSA 9)
The recommended action will increase the FY 2019-20 Adopted Budget appropriations in Fund 052, Appropriation Unit RMA048, by $65,000, financed by Fund 062 Unassigned Fund Balance, Balance Sheet Account 3101 (4/5th vote required).
The estimated FY 2019-20 beginning fund balance is $319,508, and projected revenue is $51,761. With the requested appropriation, expenditures are estimated to total $121,790, resulting in an estimated year-end fund balance of $249,479.
This appropriation request is not anticipated to fiscally impact ongoing annual maintenance.
County Service Area 32 Green Valley Acres/Moon Subdivision (CSA 32)
The recommended action will increase the FY 2019-20 Adopted Budget appropriations in Fund 066, Appropriation Unit RMA062, by $10,000, financed by Fund 066 Unassigned Fund Balance, Balance Sheet Account 3101 (4/5th vote required).
The estimated FY 2019-20 beginning fund balance is $41,978, and projected revenue is $9,679. With the requested appropriation, expenditures are estimated to total $21,371, resulting in an estimated year-end fund balance of $30,286.
CSA 32 is a small drainage district that has been thoroughly inspected following a culvert failure during the winter of 2019. There are no known issues or foreseeable emergency situations that would require fund depletion and/or contribution from the General Fund. This appropriation request is not anticipated to fiscally impact ongoing annual maintenance.
County Service Area 45 Oak Hills-Open Space (CSA 45 Oak Hills-Open Space)
The recommended action will increase the FY 2019-20 Adopted Budget appropriations in Fund 075, Appropriation Unit RMA071, by $35,000, financed by Fund 075 Unassigned Fund Balance, Balance Sheet Account 3101 (4/5th vote required).
The estimated FY 2019-20 beginning fund balance is $71,136, and projected revenue is $19,888. With the requested appropriation, expenditures are estimated to total $63,405, resulting in an estimated year-end fund balance of $27,619.
Except for a natural disaster, such as wildfire or flood in the open space areas, there are no known emergency situations that would require CSA 45 Oak Hills-Open Space fund depletion and/or contribution from the General Fund. In Fiscal Year 2019-20, CSA 45 Oak Hills-Open Space is scheduled to have an Engineer’s Report conducted and Proposition 218 Election held to increase annual assessments for fiscal sustainability.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
The requested budget appropriations adhere to Infrastructure and Public Safety Strategic Initiatives. Public safety and infrastructure will improve in CSA 9 and CSA 32 with the completion of the streetlighting and storm drainage projects. Restoring the infrastructure to optimal functionality, also enhances safety for vehicle and pedestrian travel. The requested budget appropriation for CSA 45 Oak Hills-Open Space adheres to the Infrastructure and Public Safety Strategic Initiatives. Creating firebreaks through active vegetation management reduces the risk of wildfire, thus increasing public safety.
__ Economic Development
__ Administration
__ Health & Human Services
X Infrastructure
X Public Safety
Prepared by: Bryan Flores, RMA Special Districts Management Analyst II (831) 796-6425
Reviewed by: Melanie Beretti, Property Administration/Special Programs Manager
Approved by: Shawne Ellerbee, RMA Deputy Director of Administrative Services
Approved by: Carl P. Holm, AICP, RMA Director
Attachments:
Attachment A-CSA 9 Financial Summary for FY Ending 6/30/2020
Attachment B-CSA 9 Boundary Map
Attachment C-CSA 32 Financial Summary for FY Ending 6/30/2020
Attachment D-CSA 32 Boundary Map
Attachment E-CSA 45-Open Space Financial Summary for FY Ending 6/30/2020
Attachment F-CSA 45-Boundary Map
Attachment G-Additional Fiscal Year 19/20 CSA Maintenance Projects
Attachment H-CSA 9 Draft Resolution
Attachment I-CSA 32 Draft Resolution
Attachment J-CSA 45 Draft Resolution
(Attachments on file with the Clerk of the Board)