Title
a. Approve an Agreement entitled “City of Greenfield & County of Monterey Maintenance Agreement for a Portion of the Segment of Walnut Avenue Between 12th and 13th Streets Greenfield, California,” with the City of Greenfield for the maintenance of all County portions of the Walnut Avenue Right-of-Way between 12th Street and 13th Street, near the City of Greenfield; and
b. Authorize the Chair to execute the Road Maintenance Agreement; and
c. Direct the Clerk of the Board to submit the executed Road Maintenance Agreement to the County Recorder for recording.
Project Location: Walnut Avenue between 12th Street and 13th Street, southwest of the City of Greenfield
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve an Agreement with entitled “City of Greenfield & County of Monterey Maintenance Agreement for a Portion of the Segment of Walnut Avenue Between 12th and 13th Streets Greenfield, California,” the City of Greenfield for the maintenance of all County portions of the Walnut Avenue Right-of-Way between 12th Street and 13th Street, near the City of Greenfield; and
b. Authorize the Chair to execute the Road Maintenance Agreement; and
c. Direct the Clerk of the Board to submit the executed Road Maintenance Agreement to the County Recorder for recording.
SUMMARY/DISCUSSION:
On March 12, 2019, the Greenfield City Council approved a Vesting Tentative Map for the Mira Monte residential subdivision and authorized city staff to file the associated annexation application to LAFCO of Monterey County. The proposed annexation area is located within the City of Greenfield sphere of influence, and it is adjacent to and immediately west of the existing city limits (Attachment A). Upon review by County Resource Management Agency (RMA), staff identified that the annexation would create an “island” of County road over a portion of Walnut Avenue. Current philosophy of the RMA is that local jurisdictions assume responsibility for public roads abutting their boundaries in order to reduce potential conflict for expectations relative to level of service that reflect on the City.
The Mira Monte project includes annexing portions of right of way within the project boundary, which leaves an “island” of County road along Walnut Avenue between the project boundary and 12th Street. At RMA’s direction, staff from County, City and LAFCO developed a Road Maintenance Agreement for the City to accept maintenance responsibility over the “island” portion of Walnut Avenue. LAFCO staff indicated that the execution of a Road Maintenance Agreement for this specific portion of the Walnut Avenue Right-of Way must be addressed prior to recordation of any annexation approval. LAFCO was originally scheduled to hear the annexation request on September 23, 2019, but the matter was continued to October 28, 2019, when LAFCO is expected to conditionally approve the annexation application. The annexation is consistent with the Property Tax Transfer for the proposed “Mira Monte Annexation” approved by the Board on July 9, 2019 (Attachment B).
On September 10, 2019, the Greenfield City Council adopted a resolution approving a Road Maintenance Agreement entitled “City of Greenfield & County of Monterey Maintenance Agreement for a Portion of the Segment of Walnut Avenue Between 12th and 13th Streets Greenfield, California” (Attachment C). Under the terms of the proposed Agreement, the City would “assume all responsibility for the ongoing maintenance of all County portions of the Walnut Avenue Right-of-Way between 12th Street and 13th Street.” The agreement would eliminate any expenditure of County Road Funds on a road segment that connects one portion of the City to another.
OTHER AGENCY INVOLVEMENT:
The Office of the County Counsel has reviewed and approved the Agreement as to form.
FINANCING:
Sufficient appropriations are available in the RMA-Development Services FY 2019-20 Adopted Budget, Fund 001, Unit 8196, Appropriation Unit RMA010, to process this agreement. With this Agreement, there would be no added burden on County resources to maintain right of way as a result of the Mira Monte annexation into Greenfield.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
The recommended action provides for orderly city growth, proper assignment of infrastructure maintenance and is consistent with the Board’s previous action to approve the Property Tax Transfer. It supports the Administration and Infrastructure Board of Supervisors Strategic Initiatives. RMA’s active review of the effect of annexation actions on County roads helps ensure the functioning and integrity of road infrastructure for the public.
Economic Development
X Administration
Health & Human Services
X Infrastructure
Public Safety
Prepared by: Michael K. Goetz, PLS, County Surveyor
Reviewed by: Randy Ishii, PE, RMA Chief of Public Works
Approved by: John M. Dugan, FAICP, RMA Deputy Director of Land Use and Community
Development
Approved by Carl P. Holm, AICP, RMA Director
The following attachments are on file with the Clerk of the Board:
Attachment A - Vicinity Map
Attachment B - Board Order (Res. 19-250) Property Tax Transfer
Attachment C - City of Greenfield Res. 2019-82 Approving the Road Maintenance Agreement
Attachment D - Road Maintenance Agreement