Title
Authorize the Contracts/Purchasing Officer, under the terms of the cooperative agreement with NJPA (Sourcewell) contract #031715, to approve purchase orders for detention facility furniture for the Jail Housing Addition (Project No. 8819) in an amount not to exceed $447,944.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors authorize the Contracts/Purchasing Officer, under the terms of the cooperative agreement with NJPA (Sourcewell) contract #031715, to approve purchase orders for detention facility furniture for the Jail Housing Addition (Project No. 8819) in an amount not to exceed $447,944.
SUMMARY/DISCUSSION:
On June 6, 2017, the Board of Supervisors approved the award of the Jail Housing Addition, Project 8819 (Project), Bid Package No. 10568, to the lowest responsible and responsive bidder, S.J. Amoroso Construction Co., Inc., Redwood Shores, California in the amount of $66,277,000.
On July 21, 2017, the State Public Works Board approved the AB-900 Lease Revenue Bonds ($80,000,000) and issued official State approval to award the contract. The Project budget includes approved funding for furniture, fixtures, and equipment; however, the agreements and purchase orders necessary to procure these items also require Board of Supervisors’ approval if the dollar amount exceeds $100,000. This report requests authorization to execute these purchase orders and contracts, as needed, in compliance with County procurement policy for purchase of furniture within the remaining approved Project budget.
OTHER AGENCY INVOLVEMENT:
RMA-PW and the Office of the Sheriff continue to work jointly with the Board of State and Community Corrections (BSCC) to meet all State requirements to maintain the conditional award by moving the Project to completion. RMA continues to work closely with the County Administrative Office (CAO) monitoring the progress of the Project.
FINANCING:
Total Project cost is $88,900,000, of which $8,900,000 was approved by the Board of Supervisors as the required County Match. Total expenditures to date are $76,830,726. The Project budget includes a line item of $1,055,638 for Furniture, Fixtures, and Equipment. The purchase orders included with this report are within budget.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
The Project to provide a larger detention facility is critically needed as the current high occupancy count exceeds the existing facility’s capacity. Procurement of the furniture is a component of project completion to assist the County in meeting State-mandated milestones. The recommended action supports the Board of Supervisors Strategic Initiatives as indicated below:
Economic Development
Administration
X Health & Human Services
X Infrastructure
X Public Safety
Prepared by: John Snively, Management Analyst II (831)759-6617
Reviewed by: Neville Pereira, PE, CBO, Chief of Building Services
Shawne Ellerbee, RMA Deputy Director of Administrative Services
Approved by: Carl P. Holm, AICP, RMA Director
Attachment:
Attachment A-PBI Quotes
(Attachment is on file with the Clerk of the Board)
cc: Stephen Bernal, Monterey County Sheriff
Mike Derr, Contracts Purchasing Officer