Title
a. Approve and Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to sign Amendment #1, with Idemia Identity and Security USA, LLC in the amount of $248,767.22 for the period of June 1, 2018 through June 30, 2021, for a new contract amount of $388,576.05, and;
b. Authorize the Monterey County Sheriff’s Office Information Systems Manager to sign the Idemia Identity and Security proposal, Reference No. IDCA-L100419-02A for 11 existing LiveScan Systems to Windows 10 Operating System and the purchase of six (6) LiveScan Systems.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and Authorize the Contracts/Purchasing Officer or Contracts/Purchasing Supervisor to sign Amendment #1, with Idemia Identity and Security USA, LLC in the amount of $248,767.22 for the period of June 1, 2018 through June 30, 2021, for a new contract amount of $388,576.05, and;
b. Authorize the Monterey County Sheriff’s Office Information Systems Manager to sign the Idemia Identity and Security proposal, Reference No. IDCA-L100419-02A for 11 existing LiveScan Systems to Windows 10 Operating System and the purchase of six (6) LiveScan Systems.
SUMMARY/DISCUSSION:
The original agreement was for $139,808.83 from June 1, 2018 to May 31, 2020. This amendment extends the term one year and one month (end of Fiscal year June 30, 2021). This amendment is late due to the time it took to reconcile the list of devices and their locations with the vendor, and also having all devices put on the same support schedule.
The Monterey County Sheriff’s Office, on behalf of the Remote Access Network board (RAN, also known as Cal-ID), electronically reports fingerprints to State and Federal law enforcement agencies, as requested by the California Department of Justice. The stationary LiveScan® machines are located at the Sheriff’s Office, Probation, and the police departments in the cities of Monterey, Gonzales, Soledad, Greenfield, King City, Marina, Pacific Grove, Salinas, Sand City, and Seaside.
Pursuant to California Penal Code section 11112.4, the Remote Access Network (RAN) Board is comprised of a member of the Board of Supervisors, the Sheriff, the District Attorney, a second Chief of Police selected by all other police chiefs within the county and the Chief of Police of a Cal-ID member department having the largest number of sworn personnel within the county (currently the Salinas Police Department) and a mayor elected by the city selection committee and a member-at-large chosen by the other members. These costs were included in the Cal-ID budget as approved by the RAN Board.
Per the Vehicle Code Section 9250.19 and Board Resolution 90-13, the RAN Board authorizes the expenditure of funds that will be used to enhance the capacity of local law enforcement to provide automated mobile and fixed location identification of individuals. The Cal-ID funds are derived from a fee of one dollar ($1) collected by the Department of Motor Vehicles for each vehicle registered in Monterey County.
Monterey County has requested and has received California Multiple Award Schedule (CMAS) pricing for this contract, to ensure that we are obtaining the best possible price for this contract. This contract contains a $10,000 allowance for equipment relocation and additional employee training. These two items are provided by Idemia on request, but are not part of their software agreement, and both services have been requested by Cal-ID members in the past.
OTHER AGENCY INVOLVEMENT:
County Counsel has approved the agreement as to legal form, and the Auditor/Controller has reviewed for fiscal provisions. The county’s Information Technology Department has reviewed the agreement. Risk Management is not able to approve the Agreement, as it contains no indemnification clause and a limitation of liability clause that they do not approve of. The Sheriff and the RAN Board respectfully request that the Board approve this contract, as it is needed to meet California Department of Justice data reporting requirements, and to keep all LiveScan® machines operational.
FINANCING:
The cost of this Agreement is paid from Cal-ID funds. Funding has been included in the FY 2019-20 budget and will be included in the FY 2020-21 budget. There will be no increase in General Fund Contribution resulting from this recommendation.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This contract meets the Board’s strategic initiatives by “Promoting an organization that practices efficient and effective resource management”
Mark a check to the related Board of Supervisors Strategic Initiatives
Economic Development
X Administration
Health & Human Services
Infrastructure
Public Safety
Prepared by: Arthur Curtright, Management Analyst II, Extension #3708
Approved by: Steve Bernal, Sheriff, Extension #3750
Attachment: Attachment A - Board Order and Idemia Identity Agreement
Attachment B - Amendment #1 Idemia Identity Agreement