Title
Support authorizing and directing the Auditor-Controller to amend the Fiscal Year 2019-20 Boronda County Sanitation District-Zone 2 San Jerardo Adopted Budget, Fund 157, Appropriation Unit RMA046, to increase appropriations by $50,000, financed by Fund 157, Unassigned Fund Balance, Balance Sheet Account 3101 (4/5th vote required).
Report
RECOMMENDATION:
It is recommended that the Budget Committee support the Board of Supervisors, acting as the Board of Directors of the Boronda County Sanitation District, authorizing and directing the Auditor- Controller to amend the Fiscal Year 2019-20 Boronda County Sanitation District-Zone 2 San Jerardo Adopted Budget, Fund 157, Appropriation Unit RMA046, to increase appropriations by $50,000, financed by Fund 157, Unassigned Fund Balance, Balance Sheet Account 3101 (4/5th vote required).
SUMMARY/DISCUSSION:
Boronda County Sanitation District-Zone 2 San Jerardo Water System (BCSD-Zone 2 SJ) operates the water system that provides potable water to the residents of the San Jerardo Housing Cooperative (Cooperative). The County is moving forward with the transfer of the water system to the Cooperative; however, for it to be successful, completion of the 2017 winter storm repairs to the water system controls and fire pump must be completed expeditiously.
During the 2017 winter storms, a large eucalyptus tree fell on the BCSD-Zone 2 SJ water distribution control panel and pump facility destroying the computer logic system causing the fire pump to run continuously until it overheated and seized. A section of perimeter fencing, fire pump house roof, security light, and various small components were also damaged. In 2018, the Board of Supervisors approved a General Fund loan in the amount of $188,781 as these repair costs exceeded the BCSD-Zone 2 SJ fund balance.
Due to an extensive investigation by the County’s insurance carrier, permanent repairs to the control system and fire pump have not been completed. In 2019, a Job Order Contracting (JOC) project, totaling $14,787, was completed for site repairs to the fence, roof, and lighting. Currently, $173,994, remains from the 2018 General Fund loan. After consultation with a County on-call engineering firm and RMA Public Works, a revised estimate of $276,000 was calculated for the cost to complete repairs to the computer control system and fire pump. Based on communications with the County insurance carrier, staff is confident that all repair costs will be covered under the claim so that the General Fund can be reimbursed once the claim is paid.
The recommended action to the Board of Supervisors will provide the funding necessary for project management and engineering services in preparation for construction in FY2020-21. The remaining loan funds, $123,994, will be included in the recommended FY2020-21 baseline budget.
OTHER AGENCY INVOLVEMENT:
The County continues the process of transferring BCSD-Zone 2 SJ Water System to the Cooperative.
FINANCING:
To fund engineering and project management services for the 2017 storm repairs by the end of FY 2019-20, staff is requesting an increase to appropriations in the amount of $50,000, funded by BCSD-Zone 2 SJ Fund 157, Appropriations Unit RMA046.
Prepared by: Bryan Flores, Project Manager I (831) 796-6425
Reviewed by: Melanie Beretti, RMA Property Administration/Special Programs Manager
Approved by: Shawne Ellerbee, RMA Deputy Director of Administrative Services
Approved by: Carl P. Holm, AICP, RMA Director
Attachments:
Attachment A-BCSD-Zone 2 San Jerardo FY 2019-20 Financial Summary
Attachment B-San Jerardo Water System Site Map