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File #: A 20-159    Name: NEOGOV Onboard and Perform Agreement
Type: BoS Agreement Status: Passed - Human Resources Department
File created: 5/20/2020 In control: Board of Supervisors
On agenda: 5/26/2020 Final action: 5/26/2020
Title: Approve and authorize the Contracts/Purchasing Officer to execute a Standard Agreement with NEOGOV to purchase Onboard and Perform subscriptions for the term June 1, 2020 through June 30, 2021, in an amount not to exceed $71,000.
Attachments: 1. Board Report, 2. NEOGOV - Standard Agreement 20200520, 3. NEOGOV SOW - Exhibit A, 4. Item No. 13 Completed Board Order
Title
Approve and authorize the Contracts/Purchasing Officer to execute a Standard Agreement with NEOGOV to purchase Onboard and Perform subscriptions for the term June 1, 2020 through June 30, 2021, in an amount not to exceed $71,000.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
Approve and authorize the Contracts/Purchasing Officer to execute a Standard Agreement with NEOGOV to purchase Onboard and Perform subscriptions for the term June 1, 2020 through June 30, 2021, in an amount not to exceed $71,000.

SUMMARY/DISCUSSION:
The County's current onboarding and performance management processes are manual and time consuming. The onboarding process consists of meeting with employees in person and going over all new hire and benefit documents which takes several hours to complete. In addition, there is no automated central system for delivering, tracking and maintaining performance evaluations. The Board of Supervisors Human Resources Committee, Department Heads and labor organizations have expressed their desire for Countywide consistency with the performance evaluation and exit interview processes.

The County currently utilizes NEOGOV Insight (applicant tracking) and Learn (performance management) software subscriptions. NEOGOV has offered the County an opportunity to purchase the Onboard and Perform modules at a significantly reduced rate for the first year.

The Onboard module will provide County departments with the ability to onboard employees through an electronic system which will enable new hires to become more productive from their first day on the job by streamlining new hire paperwork, processes, and training. The onboarding module also includes exit interviews and coordinating the return of County equipment. This electronic onboarding system is especially relevant in light of the current and potential future social distancing requirements.

The Perform module is a performance management software which automates annua...

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