Title
a. Approve and authorize the Director of the Department of Social Services to sign a non-standard agreement with Jump Technology Services, LLC for $70,283.44 to provide license and subscriptions to LEAPS software for Adult Protective Services case management system, retroactively to July 2, 2020 through June 30, 2023, including non-standard terms for mutual indemnification; and
b. Authorize the Director of the Department of Social Services to sign up to three (3) amendments to this agreement where the total amendments do not exceed 10% ($7,028) of the original contract amount, and do not significantly change the scope of work.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Director of the Department of Social Services to sign a non-standard agreement with Jump Technology Services, LLC for $70,283.44 to provide license and subscriptions to LEAPS software for Adult Protective Services case management system, retroactively to July 2, 2020 through June 30, 2023, including non-standard terms for mutual indemnification; and
b. Authorize the Director of the Department of Social Services to sign up to three (3) amendments to this agreement where the total amendments do not exceed 10% ($7,028) of the original contract amount, and do not significantly change the scope of work.
SUMMARY/DISCUSSION:
Adult Protective Services (APS) case management software known as LEAPS, supports APS case management data entry, client documentation and prepares statistical data for required monthly reports to the State. The Department of Social Services has utilized this software since 2016. LEAPS enhances the administrative oversight of Adult Protective Services and assures compliance with specific state regulations and mandates.
Contractor requires mutual indemnification in all of its service agreements. Therefore, it is recommended that the Board of Supervisors accept the non-standard agreement and that the County accept the terms for the mutual indemnification provision due to limited alternative resources for this software/programming, and the need for uninterrupted service.
This agreement was delayed in being brought to the Board for consideration prior to the effective date due to County delays in negotiating complex software agreement terms.
OTHER AGENCY INVOLVEMENT:
The Auditor-Controller and Purchasing have reviewed and approved the proposed Agreement.
FINANCING:
This agreement is funded 100% by Federal, State and realignment funds. Sufficient appropriations and estimated revenues in SOC005 are included in the FY 2020-21 Adopted Budget. Future years will be incorporated in the budget process.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This agreement correlates to the Administration Strategic Initiatives adopted by the Board of Supervisors by providing a tool to track the statistical data for APS clients necessary to report to the State.
Mark a check to the related Board of Supervisors Strategic Initiatives
__ Economic Development
X Administration
__ Health & Human Services
__ Infrastructure
__ Public Safety
Prepared by: Melissa Mairose, Finance Manager II, x4433
Approved by: Lori A. Medina, Director, x4430
Attachments: Agreement
Proposed agreement filed with Clerk of the Board as an attachment to this Board Report