Title
Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute amendment No. 4 to the agreement (A-12753) with RBB Architects Inc. for architectural services for the Radiology Modernization Project at NMC pursuant to the Request for Qualifications (RFQ) # 9600-54, extending the agreement an additional six (6) month period (August 31, 2020 through February, 28, 2021) for a revised full agreement term of September 23, 2014 through February 28, 2021.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors:
Authorize the Deputy Purchasing Agent for Natividad Medical Center (NMC) or his designee to execute amendment No. 4 to the agreement (A-12753) with RBB Architects Inc. for architectural services for the Radiology Modernization Project at NMC pursuant to the Request for Qualifications (RFQ) # 9600-54, extending the agreement an additional six (6) month period (August 31, 2020 through February, 28, 2021) for a revised full agreement term of September 23, 2014 through February 28, 2021.
SUMMARY/DISCUSSION:
NMC is in the construction stage of modernizing the Radiology Department on the first floor of Building 500. The Radiology Department is adding two new Computerized Tomography (CT) scanners, a new Magnetic Resonance Imaging (MRI) as well as creating an Angiography hybrid suite for Interventional Radiology (IR).
The construction was originally forecasted to occur over a 24-month period with construction occurring into 4 phases to maintain services during the remodel. Construction started on September 4, 2018 and completed Phase 1 of the project on August 8, 2019. The architect and contractor identified to the Natividad project team that the project may exceed the original project schedule by no more than 90 days due to unforeseen conditions such as wall obstructions, clarification of temporary wall construction and the discovery of live electrical conduits within demolished walls. As a result, the project team collaborated with the architect and contractor to expedite Phases 2 and 3 of the project to potentially bring the project back on schedule. In the first two quarters of FY 2019-20 it was identified that there would be a possible impact to the project schedule due to revisions of the magnetic/RF shielding for the MRI equipment and structural calculation of the anesthesia boom for the Interventional Radiology room. Additionally, the global spread of Coronavirus Disease 2019 (COVID-19) is generating unprecedented delays and disruptions to the Radiology Modernization project. Travel restrictions, social distancing and quarantines have disrupted supply chains, availability of contractor workforce and the availability of governmental personnel for project inspections. The cost for this add service will be $162,000.
NMC also has requested RBB Architects and the design team to evaluate the architectural, electrical, mechanical and plumbing impacts to the project in the event the Angiography room program changes. This add service will prepare a feasibility study to identify what modifications would be required to the Air Handler Unit or the Ventilation system to allow more minimally invasive cardiac procedures to be performed in the Angiography hybrid suite. The cost for this add service will be $42,000.
The project may exceed the original forecasted time frame, but NMC believes the project will come in at or below budget.
This Amendment No. 4 will include the Angiography feasibility study and extend the term of the agreement additional six (6) month period (August 31, 2020 through February 28, 2021) for a revised full agreement term of September 23, 2014 through February 28, 2021
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed and approved this amendment No. 4 as to legal form, and the Auditor-Controller has reviewed and approved as to payment provisions.
FINANCING:
The cost for Amendment No. 4 is $204,000 of which is included in the project contingency. There is no impact to the General Fund.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
Improve patient care.
__ Economic Development
__Administration
__ Health and Human Services
X Infrastructure
__ Public Safety
Prepared by: Brian Griffin, Project Manager, 783-2605
Approved by: Gary R. Gray, DO, Chief Executive Officer, 783-2504
Attachments:
RBB Architects Inc. Amendment No. 4
RBB Architects Inc. Amendment No. 3
RBB Architects Inc. Amendment No. 2
RBB Architects Inc. Amendment No. 1
RBB Architects Inc. Agreement
Spend Sheet
Attachments on file with the Clerk of the Board