File #: 20-819    Name: Grant Agreement with Center for Tech & Civic Life
Type: General Agenda Item Status: Passed - Elections' Office
File created: 10/5/2020 In control: Board of Supervisors
On agenda: 10/13/2020 Final action: 10/13/2020
Title: a. Ratify and Authorize the Registrar of Voters to execute a Grant Agreement with the Center for Tech and Civic Life (CTCL) to receive grant funds in the amount of $309,926 for the purpose of planning and operationalizing safe and secure election administration in Monterey County for a term retroactive to June 15, 2020 through December 31, 2020; and b. Authorize the Registrar of Voters to accept grant funds in the amount of $309,926.
Attachments: 1. Board Report, 2. CTCL Agreement_Monterey County, 3. Item No. 31 Completed Board Order, 4. Item No. 31 Completed Board Order

Title

a. Ratify and Authorize the Registrar of Voters to execute a Grant Agreement with the Center for Tech and Civic Life (CTCL) to receive grant funds in the amount of $309,926 for the purpose of planning and operationalizing safe and secure election administration in Monterey County for a term retroactive to June 15, 2020 through December 31, 2020; and

b. Authorize the Registrar of Voters to accept grant funds in the amount of $309,926.

Report

RECOMMENDATION:

It is recommended that the Board of Supervisors:

a.                     Ratify and Authorize the Registrar of Voters to execute a Grant Agreement with the Center for Tech and Civic Life (CTCL) to receive grant funds in the amount of $309,926.25 for the purpose of planning and operationalizing safe and secure election administration in Monterey County for a term retroactive to June 15, 2020 through December 31, 2020.

b.                     Authorize the Registrar of Voters to accept grant funds in the amount of $309,926.25.

 

SUMMARY/DISCUSSION:

Monterey County Elections has been awarded a grant from the Center for Tech and Civic Life (CTCL) a nonprofit organization tax-exempt under Internal Revenue Code (“IRC”) section 501(c)(3), to be used exclusively for the public purpose of planning and operationalizing safe and secure election administration in Monterey County in 2020. The grant project period of June 15, 2020 through December 31, 2020 represents the dates between which covered costs for the Purpose may be applied to the grant.

 

Grant funds will be used for the cost related to Ballot drop boxes, Drive-through voting, Election department real estate costs, or costs associated with satellite election department offices, Non-partisan voter education, Personal protective equipment (PPE) for staff, poll workers, or voters, Poll worker recruitment funds, hazard pay, and/or training expenses, Polling place rental and cleaning expenses for early voting or Election Day, Temporary staffing, Voting materials in languages other than English, Vote-by-mail/Absentee voting equipment or supplies, and Election administration equipment.

 

OTHER AGENCY INVOLVEMENT:

The requested Agreement has been reviewed and approved by County Counsel as to form.

 

FINANCING:

There will be no additional cost to the County General Fund associated with this recommendation.

 

 

BOARD OF SUPERVISORS STRATEGIC INITIATIVES:

This item is in line with the Board’s vision for providing efficient service and cost neutral administration.

 

Check the related Board of Supervisors Strategic Initiatives:

Administration:

Promote an organization that practices efficient and effective resource management and

is recognized for responsiveness, strong customer orientation, accountability and

transparency.

 

Prepared by:  Jessica Cedillo, Program Manager, x1499

                     

Approved by:

 

____________________________________

Claudio Valenzuela x 1499

Registrar of Voters

 

Attachments: CTCL Agreement