Title
a. Approve and authorize the County Clerk/Recorder (CCR) or his designee to execute a County Standard Agreement with Dataflow Business Systems, Inc. (Dataflow), for the lease and maintenance of a Lexmark C4150 printer in an amount not to exceed $15,000 for the three-year term of November 1, 2020 to June 30, 2023, for a total aggregate contract amount with this vendor in excess of $100,000; and
b. Authorize the CCR authority to sign four future annual renewals to the Agreement under same or similar terms that do not significantly alter the scope of work or increase the annual payments in excess of 10% per year over the FY 2020-21 amount.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the County Clerk/Recorder (CCR) or his designee to execute a County Standard Agreement with Dataflow Business Systems, Inc. (Dataflow), for the lease and maintenance of a Lexmark C4150 printer in an amount not to exceed $15,000 for the three-year term of November 1, 2020 to June 30, 2023, for a total aggregate contract amount with this vendor in excess of $100,000; and
b. Authorize the CCR authority to sign four future annual renewals to the Agreement under same or similar terms that do not significantly alter the scope of work or increase the annual payments in excess of 10% per year over the FY 2020-21 amount.
SUMMARY/DISCUSSION:
The printers in the County Clerk/Recorder (CCR) Office are over 11 years old, making it difficult to find parts for repairs which is becoming more frequent. The CCR provides copies of Official and Vital Records which makes having reliable printers a necessity. The CCR currently has copier leases with this vendor and has been satisfied with the services performed by this vendor.
The CCR request that the Board approve an Agreement effective November 1, 2020 thru June 30, 2023, between Dataflow and the Monterey CCR office. The requested future annual amendments/extensions under similar terms wil...
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