County of Monterey - File #: A 20-429

• File #: A 20-429
• Name: Copier Rentals under NJPA/Sourcewell GPO Contract #083116
• Type: BoS Agreement
• Status: Passed - Natividad Medical Center
• File created: 10/9/2020
• In control: Board of Supervisors
• On agenda: 10/27/2020
• Final action: 10/27/2020
• Title: Authorize the Chief Executive Officer for Natividad Medical Center (NMC) or his designee, under the terms and conditions of the NJPA/Sourcewell contract awarded to Sharp Electronics Corporation from NJPA's RFP # 083116 for multifunction copiers, printers, and like equipment, to issue purchase orders to Smile Business Products, a local distributor of Sharp products, to provide leased multifunctional copiers and printers to NMC for an amount not to exceed $285,000 for the period of October 18, 2020 through October 19, 2021.

Date	Action By	Action	Result
10/27/2020	Board of Supervisors

Title
Authorize the Chief Executive Officer for Natividad Medical Center (NMC) or his designee, under the terms and conditions of the NJPA/Sourcewell contract awarded to Sharp Electronics Corporation from NJPA's RFP # 083116 for multifunction copiers, printers, and like equipment, to issue purchase orders to Smile Business Products, a local distributor of Sharp products, to provide leased multifunctional copiers and printers to NMC for an amount not to exceed $285,000 for the period of October 18, 2020 through October 19, 2021.

Report
RECOMMENDATION:

It is recommended the Board of Supervisors:

Authorize the Chief Executive Officer for Natividad Medical Center (NMC) or his designee, under the terms and conditions of the NJPA/Sourcewell contract awarded to Sharp Electronics Corporation from NJPA's RFP # 083116 for multifunction copiers, printers, and like equipment, to issue purchase orders to Smile Business Products, a local distributor of Sharp products, to provide leased multifunctional copiers and printers to NMC for an amount not to exceed $285,000 for the period of October 18, 2020 through October 19, 2021.

SUMMARY/DISCUSSION:

NMC has over 100 leased multifunction copy/print machines throughout the hospital. The majority of NMC's staff do not have local printers connected to their computers and instead utilize networked copier/printers as it has been proven to be more cost effective to share a network printer across a large organization. The multifunction copy/print machines are leased and maintenance is included in the lease price as well as toner.

Natividad originally leased these machine from Tri-County Business Systems who was a local business later acquired by Smile Business products (Smile). Tri-County (now Smile) and Natividad had an executed rental and service agreement which has since expired. NMC is opting to piggy-back on the NJPA/Sourcewell contract awarded to Sharp Electronics Corporation from NJPA's RFP # 083116 for multifunction copiers...