Title
a. Approve and authorize the Contracts/ Purchasing Officer or Contracts/Purchasing Supervisor to sign Amendment No. 5 to Agreement with Columbia Ultimate, Incorporated, a Washington State Corporation dba RevQ in the amount of $22,994, for a total contract amount of $129,824, to provide software maintenance, license renewal and support for the victim restitution program for the term from January 1, 2016 to December 31, 2021; and
b. Authorize the Contracts/ Purchasing Officer or Contracts/Purchasing Supervisor to sign future amendments to the Agreement, where any increased costs do not exceed ten percent (10%) of the cost of Amendment No. 5 and do not significantly change the scope of work.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Contracts/ Purchasing Officer or Contracts/Purchasing Supervisor to sign Amendment No. 5 to Agreement with Columbia Ultimate, Incorporated, a Washington State Corporation dba RevQ in the amount of $22,994, for a total contract amount of $129,824, to provide software maintenance, license renewal and support for the victim restitution program for the term from January 1, 2016 to December 31, 2021; and
b. Authorize the Contracts/ Purchasing Officer or Contracts/Purchasing Supervisor to sign future amendments to the Agreement, where any increased costs do not exceed ten percent (10%) of the cost of Amendment No. 5 and do not significantly change the scope of work.
SUMMARY:
The Probation Department is recommending the approval of Amendment No. 5 to Agreement with Columbia Ultimate, Incorporated, a Washington State Corporation dba RevQ in the amount of $22,994 for software maintenance, license renewal and support for the victim restitution program.
DISCUSSION:
In February 2016, Probation entered into a one (1) year agreement with Columbia Ultimate, Incorporated, a Washington State Corporation dba RevQ to provide software module maintenance, license renewals, and support for the victim restitution program in the amount of $20,691.60 for calendar year 2016.
The Agreement was renewed and amended as follows:
Amendment No. 1 in the amount of $20,691.60 for 2017
Amendment No. 2 in the amount of $21,312.35 for 2018
Amendment No. 3 in the amount of $21,810.63 for 2019
Amendment No. 4 in the amount of $22,323.86 for 2020
The recommendation to approve Amendment No. 5 would extend the Agreement for an additional year from December 31, 2020 to December 31, 2021, update the annual fee schedule, and increase the agreement amount by $22,994, for a total not to exceed amount of $129,824. Due to the aggregate amount, this action requires Board of Supervisors’ approval.
A copy of Amendment No. 5 is on file with the Clerk of the Board.
OTHER AGENCY INVOLVEMENT:
The Office of County Counsel-Risk Management has reviewed and approved Amendment No.5 as to legal form and risk provisions, and the Auditor-Controller has reviewed and approved as to payment provisions.
FINANCING:
Funding in the amount of $22,994 for Amendment No. 5 is contained in Probation’s Approved Budget for FY 20-21. There is no additional cost to the County General Fund with this recommended action.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This recommendation to provide software maintenance, license renewal and support for the victim restitution program supports key objectives of: 1) Administration with efficient and effective fiscal management, and 2) Health and Human Services in providing restitution to victims of crime thereby improving health and quality of life.
__ Economic Development
X Administration
X Health & Human Services
__ Infrastructure
__ Public Safety
Prepared by: Wendi Reed, Management Analyst II, ext. 3985
Approved by: Todd Keating, Chief Probation Officer, ext. 3913
Attachments:
Amendment No. 5 to SA with Columbia Ultimate, Incorporated, a Washington State Corporation dba RevQ
Amendment No. 4 to SA with Columbia Ultimate, Incorporated, a Washington State Corporation dba RevQ
Amendment No. 3 to SA with Columbia Ultimate, Incorporated, a Washington State Corporation dba RevQ
Amendment No. 2 to SA with Columbia Ultimate, Incorporated, a Washington State Corporation dba RevQ
Renewal and Amendment No. 1 to SA with Columbia Ultimate, Incorporated, a Washington State Corporation dba RevQ
SA with Columbia Ultimate, Incorporated, a Washington State Corporation dba RevQ