Title
a. Authorize the Chief Executive Officer for Natividad Medical Center (NMC) or his designee to execute amendment No.1 to the agreement with M3 Environmental Consulting, LLC for Environmental Consulting Services, extending the agreement an additional three (3) year period (January 1, 2021 through December 31, 2023) with changes to the scope of work for a revised full agreement term of January 1, 2016 through December 31, 2023 and adding $125,000 for a revised total agreement amount not to exceed $225,000.
b. Authorize the Chief Executive Officer for NMC or his designee to execute up to three (3) future amendments to the agreement which do not significantly alter the scope of work and do not cause an increase of more than ten percent (10%) ($10,000) of the original cost of the agreement.
Report
RECOMMENDATION:
It is recommended the Board of Supervisors:
a. Authorize the Chief Executive Officer for Natividad Medical Center (NMC) or his designee to execute amendment No.1 to the agreement with M3 Environmental Consulting, LLC for Environmental Consulting Services, extending the agreement an additional three (3) year period (January 1, 2021 through December 31, 2023) with changes to the scope of work for a revised full agreement term of January 1, 2016 through December 31, 2023 and adding $125,000 for a revised total agreement amount not to exceed $225,000.
b. Authorize the Chief Executive Officer for NMC or his designee to execute up to three (3) future amendments to the agreement which do not significantly alter the scope of work and do not cause an increase of more than ten percent (10%) ($10,000) of the original cost of the agreement.
SUMMARY/DISCUSSION:
Natividad Medical Center (NMC) uses M3 Environmental for a full range of professional environmental hygienist consulting services associated with mold, asbestos, and lead, including air and material inspections, monitoring and testing, development of work plans, and consultation services on an as-needed basis.
NMC utilizes an environmental hygienist to evaluate environmental hazards, identifying materials, and monitor environments which could impair the health and safety of staff, patients and visitors. Effectively, the environmental hygienist is tasked with sampling and testing the environment to identify the dangers presented by conditions, understands how and when to establish safe exposure limits, how to make sure those limits are not exceeded and how to handle materials so to prevent exposure.
Although this amendment extends agreement for a total of two years beyond the Board preference of five years, Natividad has obtained competitive pricing with a reliable vendor.
OTHER AGENCY INVOLVEMENT:
The Office of County Counsel reviewed and approved this amendment No.1 as to form, and the Auditor-Controller reviewed and approved as to payment provisions. The amendment No. 1 was reviewed and approved by NMC’s Finance Committee and by its Board of Trustees on October 9, 2020.
FINANCING:
The cost for this amendment No.1 is $125,000 of which $45,000 included in the Fiscal Year 2020-21 Adopted Budget. Amounts for remaining years of the agreement will be included in those budgets as appropriate.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
M3 environmental consultants ultimately identify and prevent environmental health hazards for patient staff and visitors at the facility. Therefore providing a safe healthcare environment for the Monterey county residents.
__ Economic Development
__ Administration
X Health and Human Services
__ Infrastructure
__ Public Safety
Prepared by: Brian Griffin, Project Manager II, 783-2605
Approved by: Gary R. Gray, DO, Chief Executive Officer, 783-2553
Attachments:
M3 Environmental Consulting, LLC Amendment 1
M3 Environmental Consulting, LLC Agreement
Attachments on file with the Clerk of the Board