Title
a. Approve and authorize the Director of the Department of Social Services to sign Amendment #2 to Agreement A-14168 with Binti, Inc. which extends the length of the contract term through October 30, 2021 and adds $28,840 to the contract for a total contract amount of $84,840 to provide licenses, training, and support for resource family approval software, with nonstandard indemnification provisions; and
b. Authorize the Director of the Department of Social Services to sign up to three (3) amendments to the agreement where the total amendments do not exceed 10% ($2,800) of the original contract amount, and do not significantly change the scope of work.
Report
RECOMMENDATION:
It is recommended that the Board of Supervisors:
a. Approve and authorize the Director of the Department of Social Services to sign Amendment #2 to Agreement A-14168 with Binti, Inc. which extends the length of the contract term through October 30, 2021 and adds $28,840 to the contract for a total contract amount of $84,840 to provide licenses, training, and support for resource family approval software, with nonstandard indemnification provisions; and
b. Authorize the Director of the Department of Social Services to sign up to three (3) amendments to the agreement where the total amendments do not exceed 10% ($2,800) of the original contract amount, and do not significantly change the scope of work.
SUMMARY/DISCUSSION:
This Agreement with Binti, Inc. is to provide the Department of Social Services (DSS), Family and Children’s Service Branch with the software and support services for supporting and tracking the Resource Family Approval (RFA) program throughout Monterey County.
RFA was authorized through Senate Bill 1013 (Chapter 35, Statutes of 2012) and requires the California Department of Social Services, in consultation with the county welfare agencies, foster parent associations, and other interested community parties, to implement a unified, family friendly and child-centered resource family approval process. RFA upgrades and unifies approval standards for all caregivers by replacing and streamlining the existing processes for licensing foster family homes, approving relative and non-relative extended family members as foster care providers, and approving adoptive homes. RFA prepares families to better meet the needs of vulnerable children in the foster care system and allows seamless transition to permanency.
If approved by your Board, this will be the third year that DSS uses the Binti software. The ease and accessibility of the Binti software has shown increased productivity in meeting the timelines required by Senate Bill 1013. This software system has been customized to work with the California’s Child Welfare Case Management System and allows the County to comply with State requirements for accessing Federal funding.
DSS recommends your Board approve the nonstandard indemnification provisions contained in this software agreement. While the terms are not standard to the County, they are standard to the software industry and will allow DSS to continue use of the Binti software.
OTHER AGENCY INVOLVEMENT:
The Auditor-Controller and Purchasing have reviewed and approved this Agreement. County Counsel has approved the agreement as to form.
FINANCING:
Funding for this agreement is provided through Federal and State Social Services Funds. Sufficient appropriations and estimated revenues in SOC005 are included in the FY 2020-21 Adopted Budget.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
This Agreement correlates to the Health & Human Services Strategic Initiative adopted by the Board of Supervisors by allowing DSS to improve the quality of life for foster children by expanding capacity for timely completion of resource family approvals.
Mark a check to the related Board of Supervisors Strategic Initiatives
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Prepared by: Arthur B. Lomboy, BTA IV x3557
Approved by: Lori A. Medina, DSS Director x4430
Attachment: Binti, Inc. Agreement
Proposed agreement is filed with Clerk of the Board as an attachment to this Board Report