Title
a. Ratify the execution by the County Contracts/Purchasing Officer, of standard services agreements with food, medical and partition vendors for a not to exceed amount of $2,645,000 and ratify the increase in existing security and sanitation countywide service agreements from $700,000 to a not to exceed amount of $2,339,952, for a total ratification amount of $4,984,952 to address the COVID-19 Pandemic, Carmel Valley, River and Dolan fire emergencies as outlined in the attached Exhibit A, for period between March 18, 2020 through December 31, 2020.
b. Authorize the Contracts/ Purchasing Officer or Contracts/Purchasing Supervisor, to execute amendments to the Agreements in an amount not to exceed 10% of the aggregate total of each agreement, that does not substantially change the scope of the agreement, during the pendency of identified emergencies.
Report
RECOMMENDATION:
a. Ratify the execution by the County Contracts/Purchasing Officer, of standard services agreements with food, medical and partition vendors for a not to exceed amount of $2,645,000 and ratify the increase in existing security and sanitation countywide service agreements from $700,000 to a not to exceed amount of $2,339,952, for a total ratification amount of $4,984,952 to address the COVID-19 Pandemic, Carmel Valley, River and Dolan fire emergencies as outlined in the attached Exhibit A, for period between March 18, 2020 through December 31, 2020.
b. Authorize the Contracts/ Purchasing Officer or his designee, to execute amendments to the Agreements in an amount not to exceed 10% of the aggregate total of each agreement, that does not substantially change the scope of the agreement, during the pendency of identified emergencies.
SUMMARY/DISCUSSION:
Contracts/Purchasing has been activated by the County Emergency Operation Center as the Logistics Support Section since March 2020. In this capacity, numerous agreements have been executed collaboratively in consultation with several emergency operatives and County Counsel to maintain public health and safety during the pendency of COVID-19 and fire related emergencies. The services outlined in Exhibit A are the associated Agreements that have individually exceeded $100,000, or will shortly.
The COVID-19 Pandemic and fires are currently being monitored and managed by the service Agreements outlined in Exhibit A and are anticipated to extend beyond December 30, 2020. By approving and authorizing the Contracts/Purchasing Officer or his designee to execute the Agreements and associated Amendments in response to these emergencies, the continuity to services will be sustainable.
OTHER AGENCY INVOLVEMENT:
County Counsel has reviewed as to form and legality. During the activation of an emergency operation, the Auditor Controller does not approve fiscal provisions.
FINANCING:
Funds for these services are contained within the approved budget allocations of the department utilizing the services. Expenditures will depend on the actual services requested by the County.
BOARD OF SUPERVISORS STRATEGIC INITIATIVES:
These actions will help ensure the timely provision of necessary services during the emergencies.
Mark a check to the related board of Supervisors Strategic Initiatives
___ Economic Development
_X_ Administration
___ Health & Human Services
___ Infrastructure
_X_ Public Safety
Prepared by: Michael Derr, Contracts/Purchasing Officer
Approved by: Gerry Malais. Emergency Services Manager
Attachment:
1. Exhibit A - COVID-19 and Fire Emergencies Agreements, Amendments and Attachments
2. ASSET Security, Inc. Executed Agreement
a. ASSET Security Amendment 1
b. ASSET Security Amendment 2
c. ASSET Security, Amendment 3
3. ATRAINS BBQ Executed Agreement
a. ATRAINS BBQ Amendment 1
4. CONDOR Security Executed Agreement
a. CONDOR Security Amendment 1
b. CONDOR Security Amendment 2
c. CONDOR Security Amendment 3
d. CONDOR Security Amendment 4
5. CURTIN Executed Agreement
6. FREEDOM Medical Executed Agreement
a. FREEDOM Medical Exhibit A - SOW_Pricing
7. GLOBAL Experience Specialists (GES) Executed Agreement
8. LINDA’S Taqueria Agreement
a. LINDA’S Taqueria Amendment 1
9. MAIN Street Bakery Executed Agreement
a. MAIN Street Bakery Amendment 1
b. MAIN Street Bakery Amendment 2
c. MAIN Street Bakery Amendment 2, Exhibit AA
d. MAIN Street Bakery Amendment 2, Exhibit B1
10. PASTA Mia Executed Agreement
11. STAR Sanitation Executed Agreement
a. STAR Sanitation Amendment 1
b. STAR Sanitation Amendment 2
12. WEST Coast Diner dba Denny’s Executed Agreement
a. WEST Coast Diner dba Denny’s Amendment 1